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  • Job reference: RMS0000421

Billing Services Coordinator

  • Sector: Other
  • Location: Warrington, Cheshire
  • Job type: Permanent
  • Date posted: 07/01/2020
  • Duration: 1 month
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The Role:
As part of the Billing Services team within the Service Centre. The purpose of this role is to generate and distribute high volumes of invoices, to clients on a daily basis to meet set SLA's. The role will involve a high level of processing and checking for accuracy. Distribution of invoices will involve email, post and submitting into client invoice portals.

Main responsibilities:

* Weekly, monthly and adhoc invoice and credit note generation in compliance with procedures and invoice accuracy to meet a standard acceptable to Fircroft.
* Responsible for generating all invoices on specific payrolls based on the Payroll calendars and within a specific region.
* Distribution of high volumes of invoices direct to the clients by email, post or submitting into client invoice portals.
* Accurate data entry and invoice submission into a variety of external client invoice portals.
* Ensuring that specific clients invoicing are passed to the Quality Management team for 100% quality checks.
* Confirming correctness of invoices and credit notes (including back up detail) plus releasing invoicing/credit note documentation according to agreed processes.
* Ensuring that all correct information is gathered for every credit note generated, to ensure that they can be analysed through credit note analysis.
* Creation of manual invoices for other areas of the business such as perm placements and adhoc invoices.
* To assist with the responsibility for ensuring complete, accurate and timely recharge and invoicing of approved contractor costs to clients.
* To assist with managing four Recharge mailbox's which have a high volume of emails on a daily basis
* To assist with controlling the recharge reconciliation spreadsheet ensuring all invoices are invoiced and reconciled off accurately and that all records reconcile back to the financial accounts.
* To log all the submittal dates for each invoice that has been distributed to the client and track the progress of invoices that are still held internally on the submittal spreadsheet.
* Monitoring and resolving all invoices that come into the error log as internal errors and client rejections within a 48 hour SLA timescale.
* To assist with the set-up of new client codes or payrolls when required.
* Controlling a mailbox and homepage for any invoice adjustments.
* Any other activity deemed relevant to the Service Centre responsibilities.

The Company:
Fircroft is a leading global provider of HR and Recruitment solutions to the Natural Resource and Engineering Sectors. With offices in 45 countries, Fircroft employs over 600 staff globally delivering services to some of the world's best known companies. Turnover currently stands at £900m, Fircroft is one of the largest and most successful privately-owned businesses based in the North West of England. Built on the foundation of outstanding brand values.

Essential Skills / Qualifications:
Experienced in raising manual and computerised invoices and credit notes is an advantage.
Experience in resolving queries and client issues would be an advantage.
Accounts, Invoicing or payroll experience would be an advantage.

Desirable Skills / Qualifications:
* Ability to work as part of a team, but equally work well using own initiative to work alone.
* Organised with ability to work under pressure, keeping to deadlines and ability to work with targets and agreed SLA's.
* Good communication skills.
* Good organisational skills.
* Good attention to detail and accuracy.
* Microsoft software experience preferred, with Excel and Outlook is a must.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of manging your application.

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