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  • Job reference: RMS0000428

Contractor Services Co-ordinator (12 Month FTC)

  • Sector: Recruitment
  • Location: Aberdeen
  • Job type: Permanent
  • Date posted: 12/03/2020
  • Duration: 1 year
This vacancy has now been filled.

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The Role:
We are looking for a Contractor Services Coordinator to join the Operations team in Aberdeen for a period of 12 months. The CSC will report directly into the Regional Operations Manager and will be responsible for the delivery of a wide range of services directly to candidates and contractors. The purpose of this role is to ensure service excellence and compliance in the delivery of existing contracts. As well as projecting a professional image of Fircroft at all times, helping contractors on a daily basis as well as ensuring 100% compliance to Fircroft's contractual and legal commitments.

The Contract Services Coordinator is expected to provide excellent care and support to the contractors from onboarding through to off boarding and with the ongoing support with queries throughout the life of their contract with fircroft. The role of the Contractor Service Coordinator is to manage the contractor experience and deliver a high quality of customer service as well as ensuring rigorous adherence with all procedures related to their initial and ongoing assignment experience and the technical data duties linked to the service delivery.

Main Activities and Responsibilities:
* Facilitate the smooth running of the onboarding of all candidates/contractors including the completion of all required documentation per client requirements as well as the accurate recording and updating of the placement and all relevant information on the
Fircroft system
* Ensure high levels of service are maintained for both the client and the contractor during the contractor set up stages and for the duration of the contract
* Perform initial 'Handholding' process with new contractors to ensure they are fully aware of Fircroft policies and the processes for the ongoing completion of timesheet and expenses
* Continually building a network of contacts in the contractor market and actively gaining knowledge of the business to ensure a full understanding of contractor requirements post commencement of their assignment
* Gain a good understanding of contractual terms and conditions and ensure service delivery of required processes throughout the relevant assignment including but not limited to the management of Purchase Orders and resolving payroll queries - this will require
a good level of knowledge regarding the payroll timetables and procedures as well as a good understanding of as the timesheet and expenses processes
* Take ownership of all administration including but not limited to onboarding documentation, offer documents, contracts, starter packs, rate changes, purchase orders, queries and general correspondence regarding all other matters relating to contractor, ensuring
that all documentation relating to the above is returned and recorded appropriately
* Where relevant assist Account Managers and Recruitment team with keeping teams aware of contractor movements, especially where contractors are actively looking for new assignments
* Work closely with the Service Delivery teams responsible for travel and mobilization of contractors to ensure the services delivered are timely and of high quality as well as ensuring authorization has been received from the Client (ie: PO's)
* Work closely with the Operations Manager and the Service Delivery teams on all appropriate client/contractor issues to ensure accurate and speedy response
* Ensure all necessary Quality Assurance activities for contractors are being completed and renewed appropriately (ie reference checks, qualification verifications etc.)
* Ensure the completeness, quality and accuracy of contractor data within the Fircroft's systems

The Company:
Fircroft is a leading global provider of HR and Recruitment solutions to the Natural Resource and Engineering Sectors. With offices in 45 countries, Fircroft employs over 600 staff globally delivering services to some of the world's best known companies. Turnover currently stands at £900m, Fircroft is one of the largest and most successful privately-owned businesses based in the North West of England. Built on the foundation of outstanding brand values.

Essential Skills / Qualifications:
* Highly organised and able to coordinate multiple tasks and competing deadlines
* Comfortable to work under pressure and to tight deadlines, including overcoming disappointments or opposition, and remain persistent in efforts to fulfil responsibility
* Team Player - working to a 'shared objective' team purpose amongst their Service Delivery colleagues
* Aptitude to engage at all levels to discuss Fircroft capabilities and Market Offerings
* Pro-active, responsible and self-motivated
* Good process knowledge
* Happy to help approach
* Personable
* Trustworthy and Honest
* Excellent Customer Services Skills
* Strong communication and interpersonal skills

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of manging your application.

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