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  • Job reference: RMS0000280

Tracker / Payroll Administrator

  • Sector: Finance
  • Location: Warrington, Cheshire
  • Job type: Permanent
  • Date posted: 28/03/2018
  • Duration: permanent
  • Time left:
    d h m s
    (02/05/18)
This vacancy has now expired.
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The Role:
The Payroll Administrator will be responsible for the coordination of all timesheet and expense information received from contractors at the BP Toledo site. The purpose of this role is to ensure that the time information received from the BP TRACK system (automatic clocking system) accurately represents the time worked before the payroll is processed. This will help to ensure a high quality of payroll service to maintained at all times and the integrity of Fircroft invoicing to BP is maintained. Other duties will include supporting the Payroll Coordinators to process payrolls for the Americas region as required.

Duties:
* Monitor and report from the BP Track system all timecard data relating to a given period
* Analyse the data and discuss any discrepancies with each contractor with view to establishing the accurate time worked, allocating hours worked per contractor per day
* Amend contractor's hours in BP Track system in accordance with the responses received and submit the final agreed time for line manager approval
* Submit material costs for living allowances and expenses on behalf of contractors
* Proactively monitor and chase approvals from Line managers ahead of the payroll deadline to ensure timely payment to the contractors and address any concerns or discrepancies raised by Line Manager to obtain a final time card which is agreed by all parties
* Maintain strong relationships with all BP Toledo contractors and line managers to support them with any queries in relation to their pay and timesheets and provide a high quality of customer service
* Prepare a final CSV file to pass all agreed timecard data to the Payroll Coordinator for payroll processing in line with an agreed timetable
* Ensure the completeness, quality and accuracy of contractor data within the Fircroft's systems, liaising with the Contractor Service Coordinators/Operations Manager in Houston regarding set up of new contractors and any queries arising.
* Assist with the processing of the payroll as required to support the wider Americas Payroll team
* Assist Credit Controller in the analysis of TRACK timecard data for the purposes of allocating client payments as required
* Identify and escalate any technical issues with the BP track system

Essential Skills / Qualifications:
* Educated to a minimum of 5 GCSE's grade A-C (including Maths and English) essential
* Previous experience of Microsoft office essential
* Experience of working in a Customer Service environment
* Experience in a fast paced processing or payroll environment an advantage
* Understanding of the technical/ engineering recruitment market desirable but not essential

Attributes
* Highly organized and able to coordinate multiple tasks and competing deadlines
* Comfortable to work under pressure and to tight deadlines
* Team Player - working to a 'shared objective'
* Pro-active, responsible and self-motivated

Skills:
* Excellent Customer Services Skills
* Strong communication and interpersonal skills
* Ability to organize and priorities required tasks
* Good working knowledge of excel and outlook

The Company:
Fircroft is a leading global provider of HR and Recruitment solutions to the Natural Resource and Engineering Sectors. With offices in 45 countries, Fircroft employs over 600 staff globally delivering services to some of the world's best known companies. Turnover currently stands at £900m, Fircroft is one of the largest and most successful privately-owned businesses based in the North West of England. Built on the foundation of outstanding brand values.

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