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  • Job reference: RMS0209439

Administration Assistant

  • Sector: Commercial
  • Location: Oslo
  • Job type: Contract
  • Date posted: 15/04/2019
  • Duration: 12 months
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The Role:
Seeking an Administration Assistant to be the focal point for Office Management duties and provide assistance to the team.

This is open to local candidates residing in Oslo, Norway

Initial 12 month contract working in the Epsis Office 8am to 5pm with 1 hour unpaid lunch.

Responsibilities Will include but will not be limited to:

  • Manage and maintain shared mailbox
  • Organise regular meeting schedules, including preparation of documentation, room bookings, catering and taking minutes of meetings
  • Assist in event coordination of functions for department, team building,
  • Manage onboarding process for new employees, contractors and agency hires
  • Liase with Expat Services to assist NIS expat team
  • Maintain organisational charts, I-Way and SharePoint homepages, GLAM lists, team leave and out of office calendar, Floor Warden/First Aider Register
  • Manage ARIBA requirements for department
  • Preparation of CTREX reports
  • Book international and domestic travel, accommodation and visas for departments team members as per ABU Travel Policy
  • Perform document processing/formatting, eB DMS filing, ensuring all documents are prepared in compliance with company's policies and procedures
  • Coordinate the flow of all documents for approval and signature

The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia. Spending more than 20 years building a culture of safety and environmental stewardship that strives to achieve world-class performance, our client places the highest of priority on developing a strong safety focused culture.

Essential Skills / Qualifications:

  • Administration experience within Oil & Gas Industry
  • Proficient in Microsoft office tools
  • Strong written and verbal communication skills, teamwork and interpersonal skill
  • Strong organisational skills with High attention to detail
  • Fluent in English & Experience interpreting Norwegian to English
  • Demonstrated ability to identify and build key relationships that contribute to high-class business results
  • Ability to work proactively

    About Fircroft:
    Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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