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  • Job reference: RMS0215522

Accounts Payable Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/08/2019
  • Duration: 9 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
To receive, check and input supplier invoices into Maximo for processing by the Accounts Payable team. To handle supplier queries and vendor rejections, maintain logs and registers and assist in invoice compliance as required.

Carry out compliance Checks on supplier invoices, register in Maximo once validated
Distribute daily input reports to AP team providing details of registered and allocated invoices
Prepare cover letters and arrange return of all non-compliant invoices to vendor, maintaining central rejection log
Monitor and respond to supplier enquiries regarding payment dates and disputes etc
Review of supplier statements received, filing once items resolved
AP Supplier Call back process - verification of vendor bank details
File electronic copies of supplier invoices into network folders by year/supplier
Perform invoice compliance and approval workflow for Maximo invoices as delegated
Completing Monthly fuel tracker
Control of PO overspend tracker
Maximo inputs to ensure invoices are recorded in a timely manner
Processing and Accuracy of Maximo data input as per control procedures
Daily whiteboard statistics to reflect volumes being processed in each area
Orderly and accurate filing of records, to ensure efficient processing, audit trail and retrieval

Essential Skills / Qualifications:
Educational qualifications should be of a Business and/or Financial nature, preferably to degree or HNC/HND level
Maximo inputs to ensure invoices are recorded in a timely manner
Processing and Accuracy of Maximo data input as per control procedures
Daily whiteboard statistics to reflect volumes being processed in each area
Orderly and accurate filing of records, to ensure efficient processing, audit trail and retrieval

Desirable Skills / Qualifications:
Process a high volume of daily invoices received, diligence and a high level of accuracy is required
The ability to prioritise and organise workload, work with team and structure
Intermediate excel skills essential, whilst knowledge of the general business environment and basic organisational knowledge would be advantageous

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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