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  • Job reference: RMS0216527

OAG Team Co-ordinator

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 12/09/2019
  • Duration: 12 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
1 Provide daily support to OAG team including co-ordinating meetings (e.g. book meeting rooms, collate data/slides ahead of meeting, track actions), document formatting, manage holiday calendar.
2 Meeting presentation and report compilation, partner meeting participation and preparing minutes of meetings
3 Support raising purchase requisitions, PO amendments and expediting when required using the Maximo system.
4 Responsible for maintaining relevant Connect pages and Extranet DropBoxes
5 Supporting the administration of OAG contracts, including collating approvals for contractual changes
6 Arrange and support workshops/meetings/conferences (provide holiday support for others when required)
7 Create and maintain Asset Calendars, i.e. Corporate deadlines, Partner engagement and regulatory body requirements. Team diary and location management
8 Co-ordinate the Operational Risk Assessment approval process
9 Arrange travel and manage expenses for team members as required
10 Provide support to other areas within the projects as and when required

Skills / experience:
Previous experience in a similar position
Upstream Oil and Gas experience is highly regarded
Knowledge (egg systems, software, procedures, regulations):
* Strong IT skills and ability to demonstrate competence in Microsoft applications including Outlook, Word, PowerPoint and Excel
* Demonstrable competence in SharePoint
* Maximo as a procurement system

Attributes and behaviours:
* Communicates clearly and concisely both orally and in written documents
* Proven ability to work on own initiative as well as part of a team
* Proven ability to maintain confidentiality
* Show initiative and ability to deal proactively with any situation that develops
* Exceptionally well organised with the ability to be flexible in prioritising deliverables and planning accordingly.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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