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  • Job reference: RMS0194312

Administration Assistant- Commercial

  • Sector: Commercial
  • Location: West Perth, Western Australia
  • Job type: Contract
  • Date posted: 16/05/2018
  • Duration: 12 months
  • Time left:
    d h m s
    (13/06/18)
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The Role:
This position is responsible for providing administration support to the Vice President Commercial,
including back-up support for the Commercial Department and other departments as
needed. The position is a supporting role for the Vice President Commercial and includes all
relevant administrative tasks including preparation and distribution of internal and
external correspondence, managing schedules and diaries, travel bookings, Special
Recognition administration, updating PowerPoint presentations and documents; -
coordinating meetings and presentations; and supporting the administration of
commercial contracts.

Accountabilities:
All administration tasks in supporting the VP Commercial

Responsibilities:
* Coordination and management of VP Commercial's diary and schedule
* Coordination of internal and external meetings with stakeholders
* Supporting preparation of documents for presentation and meetings eg. PowerPoint presentations
* Co-ordinate and support the administration of commercial contracts
* Preparation and distribution of correspondence eg. emails, letters, reports
* managing schedules and diaries
* updating PowerPoint presentations and other documents eg. reports
* Special Recognition administration
* Coordinating meetings and presentations, including organising catering
* Provide support for members of the Commercial Team, when required
* Organise international and domestic travel ensuring all preferred airlines and hotels are utilised in accordance with our travel policy
* Be available for providing administrative assistance to other Departments as required
* Ensure all correspondence is dealt with quickly and efficiently
* Coordinate all Commercial document control/correspondence register/DRM and management to assure that compliance with all COPA requirements
* Extensive experience in a similar administration support role

Requirements:
* Excellent skills in Microsoft Office Software, including Word, Excel and PowerPoint
* Strong ability to manage non-routine administration tasks and is flexible and adaptable
* Exposure to document control policies and procedures
* Familiar with expense account procedures
* Excellent communication skills

Exposure to SAP Business Systems preferred

The Company:
Our client is the world's largest exploration and production company with operations in over 29 countries. In Australia our client is leading the way in both upstream and downstream oil and gas projects with exciting developments for further Australia based projects ahead. As a market leader they are an enviable employer to join and be part of their continued success.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft''s services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the Data Protection Act 1998. Fircroft will only process your personal data for the specific purposes of managing your application.

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