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  • Job reference: RMS0218771

Administration Assistant

  • Sector: Commercial
  • Location: Malaysia
  • Job type: Contract
  • Date posted: 01/11/2019
  • Duration: 12 months
  • Time left:
    d h m s
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The Role:
Key Accountabilities
* Provide FPSO, Project Services, and Contracts & Procurement teams with general administration functions.
* Jointly accountable to the FPSO Manager, Project Services Manager, and the Contracts & Procurement Manager to ensure that timely administrative support is provided.

Key Responsibilities
* Assist with printing and binding technical reports and documents.
* Assist in the preparation and distribution of routine and ad - hoc reports for both internal and external parties.
* Coordinate office space requirements.
* Provide systems and word processing support in the preparation of documents and reports.
* Provide assistance in the preparation and submittal of COPA expense reports.
* Assist in the development and maintenance of the SharePoint site.
* Coordinate requirements as specified by meeting owners including reservation of meeting rooms, videoconference set - up and provision of catering.
* Manage changes to project document templates for management use.
* Coordinate on-boarding of new staff including creating IT and access requests.
* Coordinate business travel - air, hire car and accommodation requirements.
* Maintain annual leave register for the FPSO, Project Services and Contracts/Procurement teams.
* Undertake special administrative projects as requested.
* Provide Reception relief cover - including during lunch breaks.
* Coordinate activities with the Administrative Office to ensure services are promptly and efficiently provided to all staff.

The Company:
Our client is the world's largest exploration and production company with operations in over 29 countries. In Australia our client is leading the way in both upstream and downstream oil and gas projects with exciting developments for further Australia based projects ahead. As a market leader they are an enviable employer to join and be part of their continued success.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Fircroft Tanjung Sdn Bhd (Co. Reg. No: 1103286-X)

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