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  • Job reference: RMS0199529

Document Controller

  • Sector: Oil & Gas
  • Location: New Mexico
  • Job type: Contract
  • Date posted: 14/09/2018
  • Duration: 10 months
  • Time left:
    d h m s
    (26/10/18)
This vacancy has now expired.
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The Role:
Responsibilities:
* Implement existing document control specifications & procedures for a significant volume of electronic and hard copy documents across multiple projects and functional groups, including document coding & numbering, version control, and distribution. Drive the continuous improvement of these specifications & procedures and development of new ones on a case-by-case basis.
* Transmit and track deliverables between Company and 3rd party vendors & contractors throughout projects' lifecycles.
* Manage metadata fields for documents to ensure accurate and up-to-date information in each master document register and system of record.
* Coordinate deliverable reviews across project team members in accordance with procedures and distribution matrices.
* Prepare status reports based upon the documents' metadata designations and revision/transmittal histories.
* Manage the transition of project and historical documentation to long-term retention in Company's designated systems of record.
* Coordinate with Project Managers, Functional Leads, and IT Administrators to develop and implement IT solutions to meet document control responsibilities. Note: Company's designated IT platform and system of record for document management and retention is Microsoft SharePoint Online.

Must Haves:
* 3+ years of SharePoint experience- administration of the SharePoint site is key. Need to understand how to store documents, code in the information, great computer skills overall * 3+ years of Outlook, Excel, Word * 7+ years of document control experience * High School Diploma/GED * Proficiency in the field of document control and information management for both electronic and hard-copy documents, including: deliverables management (e.g. version control, document registers, project team reviews, & library management), transmittal & correspondence management, and document retention & archiving.
* Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team and 3rd party vendors & contractors.

Additional Notes:
* About 35 client employees working in the Questa location. Document controller will be supporting majority of the office overall.
* Address: 354 State Road 38, Questa New Mexico * Majority of the work can be done at home but we will need the person to work in the Questa office about 1 week a month. Hours consists of 7:30 to 4:30 but this can be flexible * Day to Day- number of projects (construction, demolition, infrastructure) which consists of documentation throughout the team. We will need this person to track each document and reports to manage each document from client to other companies.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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