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  • Job reference: RMS0184405

Technical Assistant II

  • Sector: Oil & Gas
  • Location: San Ramon, California
  • Job type: Contract
  • Date posted: 05/09/2017
  • Duration: 7 months
This vacancy has now been filled.

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The Role:
Responsibilities for this position may include:
* Handles all administrative assistant responsibilities for assigned attorneys and legal analysts, including but not limited to: managing calendars in Outlook, coordinating meeting logistics, preparing preread, creating presentations, creating and updating matters in the matter management system, setting up new vendors, processing invoices, requesting settlement payments, preparing correspondence, etc.
* Creates, formats, and revises legal documents and proofreads them to ensure accuracy and consistency.
* Coordinates domestic and international travel logistics. Manages processing of visas and passports where required for international travel. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports in expense tracking system.
* Sets up and maintains files, indexes and prepares files for offsite storage, uploads documents into SharePoint, and performs general clerical duties.
* Maintains effective communications with peers, attorneys, managers and leaders.
* Provides back-up/relief to other legal assistants.
* Handles special projects as requested.

Essential Skills / Qualifications:
Required Qualifications:

* High School degree or equivalent.
* 5+ years secretarial/administrative experience in a law firm or in-house legal department.
* Fluent in Spanish (written and oral), with the ability to translate and edit correspondence and contracts, process invoices, and communicate with law firms in Latin America.
* Must maintain confidentiality at all times.
* Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas.
* Demonstrated ability to take initiative, prioritize and meet deadlines; must be self-motivated.
* Able to multi-task, anticipate needs and follow through on assigned tasks.
* Strong organizational skills and attention to detail are crucial.
* Able to problem solve and use good judgment in making sound decisions quickly.
* Proficiency in MS office applications: Outlook, Word, PowerPoint, Excel.
* Good attendance record

Desirable Skills / Qualifications:
Preferred Qualifications:
* Experience with SharePoint.
* Experience with e-billing and matter management systems.
* Experience setting up vendors in a payment system.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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