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  • Job reference: RMS0182717

General Secretary/PA

  • Sector: Automotive
  • Location: Coventry, West Midlands
  • Job type: Contract
  • Date posted: 24/07/2017
  • Duration: on going
  • Time left:
    d h m s
    (21/08/17)
This vacancy has now expired.

The Role:
Accountable to the Director of Online Sales & Trading and Director of Operational Excellence, the Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Directors in all aspects concerned with the efficient and successful operation of their office and teams.

3 KEY SKILLS REQUIRED:
1)Excellent PA/secretarial skills
2)High level of accuracy and attention to detail. Excellent IT skills with a knowledge of Google Mail and associated sites, Word, PowerPoint and Excel.
3)Strong written and verbal communication skills.

Experience Required:
1. Previous experience working as a PA at a Director level (preferred)
2. Excellent PA/secretarial skills
3. Energetic and proactive approach
4. Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against deadlines
5. Ability to handle confidential and sensitive data with a high degree of discretion, maintaining confidentiality at all times.
6. Proven ability to work effectively as a team player.
7. High level of accuracy and attention to detail. Excellent IT skills with a knowledge of Google Mail and associated sites, Word, PowerPoint and Excel.
8. Ability to build good working relationships and networks.
9. Enthusiasm, flexibility, willingness and reliability.
10. Proactive, a self-starter and able to use own initiative.
11. Ability to pushback and influence whilst maintaining positive working relationships.
12. Strong written and verbal communication skills.
13. Experience of working within a Global organisation is preferable.

Experience Preferred: Previous experience working as a PA at a Director level (preferred) Experience of working within a Global organisation (preferable)

Additional Information :
1. To maintain and provide a support service for the Directors daily schedule, including forward planning of his workload, diary management and coordinating and collating all relevant paperwork.
2. To set appointments and meetings for the Directors as requested including regular one to one meetings with direct reports.
3. To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
4. Respond and advise efficiently to all electronic or verbal enquiries for the Directors, using their own initiative
5. To liaise effectively with internal divisions/departments and external organisations on behalf of the Directors.
6. To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
7. To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office
8. To ensure the smooth flow of information around their departments, including action monitoring to achieve deadlines and project milestones
9. To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Directors, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
10. To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Directors.
11. To plan and implement hospitality arrangements for the Directors, including provision of hospitality for visitors.
12. To provide a confidential and efficient filing system for the Directors and their offices, including HR files in line with procedures and the Data Protection Act and ensuring compliance with HR policies.
13. To maintain an up to date knowledge of HR processes and procedures and to advise and assist the Directors with HR issues and the recruitment process including the coordination of the appointment of staff.
14. To organise travel arrangements for the Director of Facilities 15. To execute any other duties appropriate to the grade as directed by the Director or his nominated deputy

The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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