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  • Job reference: RMS0225733

Admin Assistant V

  • Sector: Oil & Gas
  • Location: California
  • Job type: Contract
  • Date posted: 29/06/2020
  • Duration: 18 months
  • Time left:
    d h m s
    (10/08/20)
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The Role:
Located in Santa Barbara, California

Maintain managers' calendars. Responsible for event/meeting planning and coordination. Organize meeting logistics. Coordinate video and conference calls/bridges.
* Organizes meeting logistics for daily, weekly, monthly and annual events. Meeting logistics include: catering, scheduling meeting rooms, arranging WebEx calls, setting up equipment for video conferencing, and emailing meeting notices, agendas and other key information.
* Assist with travel requirements for group, ensuring customer has appropriate documents, as well as ensuring visitor travel needs are met, i.e.: local transportation, and change in flights, etc.
* Provide support for day to day IT issues and/or work with the IT helpdesk.
* Prepare expense reports for Program Director. Work with direct reports to resolve any issues which may arise with expense reports and time sheets.
* Organize office moves, space planning, furnishings, computer equipment, supplies, etc.
* Act as office coordinator ensuring all equipment is functioning (printers, fax, projectors, etc.).
* Order supplies, equipment and services using Purchasing Card.
* Assist with onboarding / offboarding of employees and contractors. Set up and maintain distribution lists.
* Update organizational charts as appropriate.
* Create monthly ergonomic reports from specific ergonomic applications.
* Maintain filing systems (manual and electronic).
* Assist in managing SharePoint by uploading documents.
* Assist group with information management to ensure client's records retention guidelines are met. Enter data into various client databases for reporting protocols, archiving, etc.
* Prepare drafts and presentations from notes.
* All other administrative tasks as requested including work with S&T admin team

About Fircroft:
Fircroft has been placing people in specialist technical industries for over 50 years, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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