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  • Job reference: RMS0221526

Administrative Assistant IV

  • Sector: Oil & Gas
  • Location: Houston, Texas
  • Job type: Contract
  • Date posted: 16/01/2020
  • Duration: 11 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
Our client is seeking 1-2 Legal Administrative Assistants to support a group of attorneys within their Law Business Unit in Houston, TX. The position can be potentially extended after 6 months.

Responsibilities for this position may include:
* Handling all administrative assistant responsibilities for assigned attorneys and legal analysts, including managing calendars in Outlook, coordinating meeting logistics, preparing pre-read, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc.
* Coordinating domestic and international travel logistics. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports.
* Setting up and maintains files, processes invoices and performs general clerical duties.
* Maintaining effective communications with peers, attorneys, managers and leaders.
* Providing back-up/relief to other legal assistants.

Required Qualifications:
* High School Diploma/GED required
* 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required.
* Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred.
* Strong Proficiency in MS office applications: Outlook, Word, PowerPoint, Excel required.
* Must maintain confidentiality at all times.
* Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas.
* Demonstrated ability to take initiative, prioritize and meet deadlines.
* Able to multi-task, anticipate needs and follow through on assigned tasks.
* Strong experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements, creating expense reports
* Demonstrated ability to work effectively in a team environment.
* Strong organizational skills and attention to detail are crucial.
* Able to problem solve and use good judgment in making sound decisions quickly.
***Please provide recent professional references with candidate submittal. *** -REQUIRED

Preferred Qualifications:
* College Degree preferred.
* Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred.

-Previous Paralegal/Legal Admin Support preferred.
* Experience with SharePoint/SharePoint Online
* Experience planning domestic and international travel strongly preferred.
* Experience with e-billing and matter management.
* Experience setting up vendors in a payment system.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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