Accessibility Links
  • Job reference: RMS0221526

Administrative Assistant IV

  • Sector: Oil & Gas
  • Location: Houston, Texas
  • Job type: Contract
  • Date posted: 16/01/2020
  • Duration: 11 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

Alternatively you can contact the recruitment consultant in this area by using the links on the right hand side of this page.
Send jobs like this to my email    What's this?

The Role:
Our client is seeking 1-2 Legal Administrative Assistants to support a group of attorneys within their Law Business Unit in Houston, TX. The position can be potentially extended after 6 months.

Responsibilities for this position may include:
* Handling all administrative assistant responsibilities for assigned attorneys and legal analysts, including managing calendars in Outlook, coordinating meeting logistics, preparing pre-read, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc.
* Coordinating domestic and international travel logistics. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports.
* Setting up and maintains files, processes invoices and performs general clerical duties.
* Maintaining effective communications with peers, attorneys, managers and leaders.
* Providing back-up/relief to other legal assistants.

Required Qualifications:
* High School Diploma/GED required
* 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required.
* Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred.
* Strong Proficiency in MS office applications: Outlook, Word, PowerPoint, Excel required.
* Must maintain confidentiality at all times.
* Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas.
* Demonstrated ability to take initiative, prioritize and meet deadlines.
* Able to multi-task, anticipate needs and follow through on assigned tasks.
* Strong experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements, creating expense reports
* Demonstrated ability to work effectively in a team environment.
* Strong organizational skills and attention to detail are crucial.
* Able to problem solve and use good judgment in making sound decisions quickly.
***Please provide recent professional references with candidate submittal. *** -REQUIRED

Preferred Qualifications:
* College Degree preferred.
* Strong secretarial and administrative experience within a law firm or in-house legal department strongly preferred.

-Previous Paralegal/Legal Admin Support preferred.
* Experience with SharePoint/SharePoint Online
* Experience planning domestic and international travel strongly preferred.
* Experience with e-billing and matter management.
* Experience setting up vendors in a payment system.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Similar jobs
Administrator Location Perth, Western Australia Duration 3 months The Role: This is an urgent FIFO position working 12 hour...
Nicola Lanzillotta
Team Assistant Location Sunbury-On-Thames, Surrey Duration 6 months About the role: * Supports one or more senior-level...
Elnur Rajabov
Team Assistant,Topsides Location Azerbaijan Duration 1 year The Role: * Support the ACE Project team to deliver fully on...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.