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  • Job reference: RMS0225237

Document Controller/Specialist

  • Sector: Oil & Gas
  • Location: Ingleside, Texas
  • Job type: Contract
  • Date posted: 21/05/2020
  • Duration: 12 months
  • Time left:
    d h m s
    (02/07/20)
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The Role:
Location: Ingleside, TX

Start Date: 6/15/2020
End Date: 12/31/2021
Rotation Schedule: 9/80

Our seeking an experienced Document Controller/Specialist in Ingleside, TX. The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with project excellence.

Responsibilities:
* This role will be accountable for the implementation of existing document control specifications
* This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories)
* This role will be accountable for the reliability, irretrievability and traceability of the project data
* Process incoming and outgoing correspondence in a timely manner
* Assist with the maintenance of the COMPANY distribution matrix
* Assist with the document management system administration
* Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
* Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices
* Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable
* Providing back-up document control support as needed on other projects
* Conduct training sessions for project personnel and 3rd parties on the use of Chevron tools and processes
* Manage security using tools to control access to information
* Conduct security reviews for SharePoint and DMS to keep in compliance
* Serve as an SME to participate in process development and improvement across various functions and entities
* Provide input into the development of project information management specifications
* Document and maintain workflows and processes in use on the project
* Conduct User Acceptance Testing for applications and provide feedback to developers for design and/or configuration changes
* Support Concurrent Engineering process
* Support project closeout activities such as dispositioning, archiving and transitioning documents to Operations
* Assemble Manufacturing Record Books (MRBs) and equipment vendor data books
* Generate discrepancy and closeout reports for the engineering function to resolve with third parties
* Provide status tracking and expediting of all internal document reviews in accordance of contract requirements
* Provide level 1 support for troubleshooting standard MS Office applications and Document Management Systems (Adobe, MS office, SharePoint and eDMS)
* Participates in standard business and technical information technology solution implementations, upgrades, enhancements, and conversions


REQUIRED SKILLS:
* 5+ years direct experience working in a technical or engineering environment
* 3+ years of Information Management/Document Control experience on Major Capital Projects
* Thorough understanding of document control best practices and procedures
* Intermediate to expert proficiency in MS Word, Outlook, Excel 2007, SharePoint and eDMS
* Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries
* Experience with, and comprehension of, transmittals and correspondence management
* Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team
* Experience with processing and assembling vendor data (documents and data books)
* Presentation and training experience preferred
* Ability to use appropriate tools to analyze, identify, and resolve business and/or technical problems
-Experience with User Acceptance Testing
-
-Local candidates preferred, but open to candidates from Texas. (**travel/relocation expenses will not be covered)

About Fircroft:
Fircroft has been placing people in specialist technical industries for over 50 years, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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