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  • Job reference: RMS0212828

Administrative Assistance

  • Sector: Commercial
  • Location: The Woodlands, Texas
  • Job type: Contract
  • Date posted: 25/06/2019
  • Duration: 12 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
The ideal candidate for this position should possess the following qualifications:

* A minimum of 5 years of related administrative support experience is required.
* Experience within the oil & gas industry is highly preferred.
* Experience supporting Contracts & Procurement preferred.
* Demonstrated ability to maintain a high-level of confidentiality and professionalism.
* Strong organizational and interpersonal skills.
* Ability to effectively interface with a diverse group of people, both internal and external to the company.
* Motivated, able to multi-task and perform duties with minimal supervision.
* Ability to effectively organize and prioritize work in support of the team.
* Ability to manage complex international travel and logistics, including processing visa and passport applications as well as creating detailed itineraries.
* Skillful in Microsoft Office products (Word, Excel, PowerPoint, Internet Explorer, Skype for Business, Chrome and Outlook).
* Strong written, oral and interpersonal communications skills.

Responsibilities
As a key member of the support staff to a growing business line on a major international project; this role will wear multiple hats and must be willing to work with the team to accomplish project goals. Responsibilities will be to support the LNG Contracts & Procurement team.
Administrative Assistance
* Aide Contracts & Procurement team with varies C&P related tasks including Contract document management and Contract systems support.
* Facilitate Contracts management software interfaces with APC Corporate software.
* Coordinate timely reporting across the team and project within requirements.
* Assist in coordinating audit requests; perform C&P internal document audits
* Assist with the development and organizing of contracting document templates and ongoing facilitation of the management of change for templates.
* Provide advanced / diverse administrative support tasks
* Support all team members as requested with global travel, hotel and meeting arrangements.
* Track and organize filings, invoices, mail and other documents.
* Schedule meetings and catering utilizing a wide selection of resources and electronic media
* Prepare, submit and track expense reports/Pcard in accordance with Anadarko policies and procedures.
* Provide to the team assistance with mailing, supplies, equipment, conference room requests, business cards, onboarding of new secondees and/or employees to The Woodlands office, entries into the Gift Registry, ad hoc requests as needed.
* Other administrative duties as needed and requested.

Education
Some college or equivalent work experience is required.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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