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  • Job reference: RMS0192888

Travel Coordinator

  • Sector: Commercial
  • Location: Sunbury-On-Thames, Middlesex
  • Job type: Contract
  • Date posted: 10/04/2018
  • Duration: 7 months
This vacancy has now been filled.

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The Role:
Fircroft are seeking a Travel Coordinator for a 7 month contract (Maternity cover)

Coordinating and consolidating all business requirements for travel to Iraq and various countries within the Middle East Region as required. Ensuring compliance and visa requirements are correct for the relevant country.
Working with the Vantage system ensuring accurate data control to enable efficient tracking for emergencies and maintenance of pre-travel compliances for travel into a country with a Level 1 travel risk rating.
Working closely with the Movements and Logistics Coordinator, in Iraq, for day to day travel and emergency requirements and assisting with relevant policy requirements.
Dealing directly with Iraq's bespoke team with Travel Management Company (TMC) for all travel requirements and policy queries as well as resolving travellers invoicing and traveller profile queries.
Responsible for identifying specific requirements, according to individual travellers' business requirements to enable them to meet their business needs for Iraq.
Coordinating Iraq and MER travel requirements, with TMC, to meet travellers' business requirements in accordance with the relevant policies and processes.
Processing Armed Protection Teams (APTs) for airport moves on Vantage aligning with commercial flight requirement.
Ensure travellers receive their confirmed itineraries, invoices and Commercial Flight Authorisations (CFA), following up on any queries.
Communicating processes and policies to travellers. Supporting them with the end to end travel processes according to their specific requirements for Iraq.
Manage travellers expectations for travel to Iraq and address any concerns they may have with them and notifying Iraq Travel Lead accordingly.
Monitor pre-travel compliance requirements are in place and in date prior to booking any travel, advising travellers of compliance queries and requirements accordingly.
Working with TMC, Travellers and Iraq Travel Lead to ensure travellers' TMC profiles and details are correct and up to date.
Full understanding of Vantage POB System to ensure accuracy and adherence to data protection and confidentiality.
Full understanding of APEX reporting system to produce relevant reports and support Person on Board (POB) management.
Providing cover and support to team members, in Sunbury and Iraq, when on leave or as required on an adhoc basis.
Managing Proof of Life documents on and off line for all travellers who fall under ROO Security and Life Support, when required.
Working as part of the Iraq Business Support Team for emergencies. Understanding emergency procedures fully, to enable efficient coordination of travel and communication to respective travellers, with direction of Travel Lead in accordance with the respective situation.
Working with key stakeholders, in and out of the organization, in regard to relevant approvals and process compliance.
Working with Travel Lead to ensure process are amended and updated accordingly.
Support Travel Lead on her activities where required.
Dealing with adhoc requests according to the businesses requirements.
Understand and comply with the data privacy act and uphold the integrity of sensitive of all data.

* Travel knowledge & experience
* Data management
* Diligence and attention to detail
* Experience of working with diverse cultures
* Excellent communication skills, verbal and written
* Fluent English, verbal and written
* MS Office skills
* Professionalism, confidentiality, discretion, flexibility, reliability, influential and intuitive
Ability to adapt, multi-task, prioritise and effectively manage one's time to meet various requirements of the role
Ability to build good working relationships with colleagues in various offices
Experience working in highly pressured environment and dealing with emergency situations

Desirable Skills / Qualifications:
Literacy in Arabic, verbal and written
Understanding or previous work experience of working with or in hostile environments
Understanding of Iraqi immigration requirements

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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