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  • Job reference: RMS0194966

Document Controller

  • Sector: Oil & Gas
  • Location: Fort McMurray, Alberta
  • Job type: Contract
  • Date posted: 30/05/2018
  • Duration: 6 months renewable
  • Time left:
    d h m s
    (26/06/18)
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Our client, a large oil and gas company, is seeking a Document Controller based in Fort McMurray, AB.

Accountabilities and End Results:

Working closely with the Site based Shift Supervisor and Calgary based document control , this position provides direct support to all field staff

Develops and maintains the Field Based Document Control System:

Ensures Document Control best practices are utilized for all on site documents
Works with legal to ensure that retention times align with Government/Corporate retention requirements
Updates Documentation with the newest revisions and submits Red lined documents
Provide expertise in documentation formatting for site personal
Provide expertise in Information Management systems for site personal
Able to source and develop documentation packages on request

Primary Functions:

An active member in Site Base Safety Stand Up and PSI Care Card Program
Manages the communication, implementation and sustainment of all Field Based Document Control Processes through interaction with Stakeholders
Subject Matter Expert (SME) for Engineering Portal
Manages the Physical Document Control Library(s), retains and discards documentation as required by retention policies
Manages the Electronic Document Control Library(s), retains and discards documentation as required by retention policies
Enforces and maintains the documentation review cycles
Provides support in uploading documentation that requires retaining.
Support Field Operations with determining the best course of retention of documentation (Electronic vs Paper)
Updates documentation with newest revisions and red lines
Develops and supports the need for work packages on request (paper or electronic)
Provides support for Field based technical writing (eg. formatting requirements)
Works with Technical Services department in maintaining Bill of landings and invoices, that require retention

Regular DC support for Construction and Operations:

Document requests
Tag requests
Issuing documentation
Distribution of documentation (external contractors)
Maintaining CMT DDM
Maintaining CWP Master Redline Binders (project & MOC)
Weekly MMP MOC Audit
Processing Turnover Dossiers (scanning/uploading/distribution/storage)
Processing Redlines
Maintaining Master PID sets (hardcopy)
Providing weekly Technical Services report to OA, Competency, & Field Services Shift Supervisors
Maintaining on site library (purging documentation when no longer required)
Providing expertise/assistance to site teams for various IM EDMS
Drawing/document search requests
Printing requests
Plotter printing requests (CMT, ERT, Ground Disturbance)
Assisting with general queries (location of IM info/forms etc., IM processes, system access requests, system issues)
Formatting procedure documentation
Maintaining OneNote shift crossover notes
Sending site wide notifications of IM processes, issued procedures etc.

Additional DC support:

Participating in weekly EIP Committee meetings and resolve action items
Assisting with Document Re-Validation project (4000+ procedures)
Assisting 2019 Shutdown team as required (downloading documentation to build isolation packages - current request for 44,000+ drawings)
Providing various training to site team as required (EIP, Document Checkout process)
IAP Incident Training to assist in case of site emergency

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of manging your application.

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