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  • Job reference: RMS0222764

Office Administrator/Receptionist

  • Sector: Oil & Gas
  • Location: London
  • Job type: Contract
  • Date posted: 14/02/2020
  • Duration: 3-4 weeks with potential exten
  • Time left:
    d h m s
    (27/03/20)
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About the role:
The Office Administrator/Receptionist is responsible for the smooth and efficient running of services at the London office. This will encompass, security, building management, catering, post management and general office duties.

Essential Duties and Responsibilities:
* Work with and lead the Receptionist(s) to ensure smooth running of the reception at all times.
* Managing relationships with key suppliers including facilities, office supplies, printing, company travel agent, and general office services.
* Administer essential central services such as building security, maintenance, reception, mail, corporate credit card, corporate travel, stationery and equipment, archiving, cleaning, waste disposal and recycling.
* Liaise with building landlords and managing agents in order to resolve any property issues that arise at the London office.
* Focal point for building management - potential for contact out-of-hours in the event of an office problem.
* Supervision and coordination of contractors on site.
* Check that contractual work has been completed satisfactorily and follow up on any deficiencies.
* Assist and coordinate office moves.
* Provide information and support on space planning.
* Organise new staff onboarding programme
* Organising Company events
* Project management for ad hoc projects as and when required

Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Knowledge and Skills:
* Strong verbal and written communication skills.
* Able to work at all levels throughout the business.
* Strong personal organisation required & ability to work to deadlines.
* Hold a high level of proven customer focus and customer care skills.
* To maintain high standards of work and professionalism at all times.
* Methodical, calm approach to work.
* Excellent interpersonal and communication skills.
* Ability to maintain confidentiality.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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