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  • Job reference: RMS0220560

EPC Contracts Advisor II

  • Sector: Oil & Gas
  • Location: Houston, Texas
  • Job type: Contract
  • Date posted: 16/12/2019
  • Duration: 2 years
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TASKS AND RESPONSIBILITIES:

* Lead development of and implement Contract Administration, including working with Project Manager and Business Manager in aligning on contract administration responsibilities
* Participate in internal kick-off meeting with Company personnel to ensure contract awareness, review contract terms and conditions, change order process, and claims avoidance
* Assist with coordination of external kick-off meetings with Company and Contractor personnel to review key clauses of the Principal Document, Coordination Procedure, contract deliverables, change order process, and business practices
* Conduct general contract administration training for new Project Team (PT) members
* Review / comment on Contractor's contracting and subcontracting plans, procedures / processes deliverables to ensure compliance with Company's requirements
* Develop detailed Contractor Early Deliverables Log, including roles / responsibilities for Company review / approval and target due dates
* Expedite / file Contractor commercial documents (e.g. insurance certificates, Parent Company Guarantees, LOCs, etc.). File original Bank Guarantees/LOCs per agreed processes
* Finalize Contractor's Change Control Plan
* Review Contractor's compliance with Company's prevention of Illegal Information Brokering and compliance with business standards guidelines
* Ensure proper flow-down of EPC terms and conditions to Contractor's various proforma subcontracting documents and assurance of risk distribution
* Review / update contract file system / procedures
* Review / Update / Coordinate PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
* Develop / Monitor approval process and compliance with invoicing and payment process
* Coordinate change control process, including: amendments, change notices, change orders and other contract changes (MOC process) (Change Order log) (Deviation log)
* Within 6 months of EPC contract award, arrange with Contract Execution SMEs for Contracting and Materials Management Functional Assurance Review
* Oversee Contractor's subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
* Oversee Contractor's subcontract administration
* Monitor compliance with liquidated damages contract terms
* Coordinate issuance of suspension, cancellation, and / or termination notices in line with contract terms
* Coordinate preparation and issuance of contract letters, milestone completion notices, turnover notices and acceptance notice(s) in accordance with contract and approval process / procedures
* Develop and administer performance incentive plan, if applicable, with assistance / endorsement from Contract Execution SMEs
* Act as PT liaison with Contracting and Materials Organization
* Monitor Bank Guarantee or LOC expiration dates and values vs updated contract value and adjust periodically as needed if significant contract changes have occurred
* Advise project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
* Participate in PT weekly / monthly meetings with Contractor
* Participate in required training
* Measure contractor performance and provide feedback through project and functional management
* Capture and communicate contract administration and subcontracting lessons learned for project
* Develop the Contract Close Out Plan (part of Project Close Out Plan)
* Establish a close-out agreement with Contractor (settlement of any outstanding items)
* Review Bank Guarantee or Letter of Credit and extend or return as necessary. Also review for adjustments in value during the warranty period per contract terms
* Verify and agree on final invoice, including release of retention, if any, plus secure release of liens and claims documentation prior to close-out
* Ensure all parties understand contract's surviving obligations
* Implement project specific claims procedure and resolve contracting related claims, with assistance / endorsement from Contract Execution SMEs
* Ensure orderly turnover of project (with regards to contracting) to operating organization
* Other tasks as directed by the Project Supervisors or Managers.

Other:
Hours: 10 per day
Work Schedule: Standard - 5 days on / 2 days off - 5 days on / 2 days off

Essential Skills / Qualifications:
QUALIFICATIONS AND EXPERIENCE
* BS in Engineering preferred (Engineering, Construction Management or MBA desirable), but not required
* Upstream EPC Contract Administration experience
* 10+ years of broad-based, industry contracting experience with some experience in projects (10 to 20 years of related experience is required)
* Competent proficiency in contracting / subcontracting skills area
* Experience in Project Services, Construction, or Production contracting areas
* Proficient in oral and written communications
* Experienced in commercial negotiations, contractor management and contract administration
* Strong analytical, negotiation, and communication skills

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