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  • Job reference: RMS0207479

Administrative Assistant

  • Sector: Oil & Gas
  • Location: Boston, Massachusetts
  • Job type: Contract
  • Date posted: 05/03/2019
  • Duration: 6-12 months
This vacancy has now expired.
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The Role:
Job Overview:

This is for a 6-12 month renewable contract. We will be looking for candidates who can start ASAP. The office will be located in Boston, Massachusetts.

Key Responsibilities/Accountabilities:
*Performs a variety of research functions and uses computer programs to produce reports, spreadsheets and presentations.
* Types and proofreads documents, correspondence and forms.
* Carries out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office.
* Coordinates and sets up meetings and conferences, arranges travel and works on special projects.
* Maintains schedules of one or more individuals.
* Sets up and maintains manual and electronic filing systems.
* Answers the telephone, takes and relays messages and addresses routine and non-critical issues or routes to appropriate person.
* Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
* Photocopies, faxes and scans documents as required.
* Assures effective mail and package distribution.
* Assists Employees and Managers with general administrative requests. Performs additional assignments under supervisor's direction.

Basic Qualifications:
*2 - 4 years' experience.
* High school diploma or equivalent, plus strong, proven experience working in an administrative assistant role preferably in a large corporation.
* Advanced knowledge of MS Office and other related software skills required; Advanced skill in operating a personal computer, various printers, fax machine, scanner and other office equipment are necessary
* In-depth knowledge of business procedures, letter and report formats
* Ability to read and comprehend instructions, to write correspondence and memos
* Able to effectively present information to co-workers and the public
* Strong organizational, multitasking, attention to detail and interpersonal skills
* Ability to work well with all levels of internal management and staff as well as clients
* Strong communication skills, both written and verbal

Desirable Skills / Qualifications:
Proficiency in Italian is a plus.
Experience in oil & gas industry a plus.
Preference for candidates who have worked in international/global companies.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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