Accessibility Links
  • Job reference: RMS0207487

Executive Assistant

  • Sector: Oil & Gas
  • Location: Massachusetts
  • Job type: Contract
  • Date posted: 05/03/2019
  • Duration: 12 months
  • Time left:
    d h m s
Send jobs like this to my email    What's this?

The Role:
*** This role is located in Boston ***

The Executive Assistant will perform administrative duties for the President & CEO of the venture capital firm while maintain high level of confidentiality and assuring discreet handling of all business

Detailed responsibilities:
 Relieve management of administrative detail, all projects
 Coordinate work flow
 Update and chase delegated tasks to ensure adherence to schedule and progress to deadlines
 Take initiative in President's absence
 Compose correspondence/reports for own or President's signature
 Arrange essential mail in priority action order for President
 Check deadlines on incoming requests and follow up on distributed documents
 Research, draft or abstract reports as requested
 Arrange "callbacks" to protect President's time
 Provide back-up materials for callbacks
 Route calls elsewhere as needed
 Maintain calendar; ascertain which events require President's presence
 Make all necessary arrangements for meetings for the President and other executives.
 Fix commitments to maximize President's time efficiency; Allow decision/desk time
 When President chairs meetings - prepare agenda in advance, arrange meeting facilities, follow up for confirmation of attendance.
 Screen to control interruptions
 Provide back-up data as needed
 Arrange amenities as needed
 Arrange travel for President and other executives through internal or outside agents
 Prepare itinerary, trip file and supplies
 Prepare expense report tools for President
 Complete expense reports after trip
Event Planning
 Organize and plan the events, arranging details as outlined by the President.
 Propose budget for approval of the President and maintain approved budget for the event.
Main Interfaces:
 Interact with internal and external Company partners / colleagues at all levels.
 Interact with external parties, including venture capital partners; colleagues at HQ and other advocacy entities.

Essential Skills / Qualifications:
 High School diploma - BS in Business Administration preferred
 Five years secretarial/administrative support experience and at least two years of executive secretary experience.
 Use office equipment such as computer, calculator, copy and fax machine
 Excellent verbal, written and interpersonal skills
 Knowledge of oil and gas terminology
 Working knowledge of Microsoft Suites, excellent spelling & grammar skills
 Bilingual English-Italian speaker highly desirable
 Multi-task oriented

Desirable Skills / Qualifications:
Oil and Gas industry experience is a plus
Working with International or Global Companies experience is a plus
Speaking Italian is a plus

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Similar jobs
Analyst (Junior) Location West Virginia Duration 9 months The Role: Core Responsibilities: Facilitate and support the...
Joanna Milne
Lead Electrical / Instrument Technician Location Scotland Duration permanent The Role: We are looking for a candidate for the position of...
Joanna Milne
Project Planner Location Aberdeen Duration permanent The Role: * Responsible for developing and maintaining the...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.