Accessibility Links
  • Job reference: RMS0223415

Receptionist & Office Services Clerk

  • Sector: Oil & Gas
  • Location: Boston, Massachusetts
  • Job type: Contract
  • Date posted: 27/02/2020
  • Duration: 12+ month
This vacancy has now been filled.

Click one of the boxes below to view similar jobs or send us your CV.
Send jobs like this to my email    What's this?

The Role:
Purpose:
Provides general receptionist and office services support for the company, e.g. reception desk, mail services, and general office services.

Detailed Responsibility:
* Greet visitors, direct them to proper location and ensure sign in and out of visitor log
* Issue and collect visitor badge/access card
* Handling/Routing of all incoming phone calls
* Log incoming DHL/ FedEx/courier packages, etc. into an excel spreadsheet daily
* Courier Coordination
* Coordinate log & track building maintenance calls regarding complaints and service
* Maintain conference rooms
* Pick-up, sorting and delivery of incoming/outgoing and interoffice mail
* Assist with office maintenance
o Coffee machines, dishwashers, ice machines
o Copiers
 o Toner, working condition, meter read
* Stocking counter tops in kitchens:
o Empty dishwashers (notice type of flatware and return to proper location)
o Coffee in drawers
o Milk in refrigerator
o Stocking of Plastic Ware (knives, spoons, forks)
o Stocking of Cups, all sizes
o Stocking of Sugars/creamers/stir sticks
o Stocking of Tea Supply
* Weekly review of office needs
o Light bulbs, appliance repairs, carpet placement
o Coordinate with Receptionist for repairs and follow-up status
* Assist with office build outs
o Office moves
o Moving of furniture
* Office furniture requests, upon approval, ordering and coordinating
* Cleaning of kitchens :
o As much a possible, keep cabinets/refrigerators/etc. clear of thermos, boxes & debris.
* Other duties as assigned

Required competencies:
 Ability to read, write, speak and understand English well
 One year of receptionist experience and/or training
 Ability to operate switchboard telephone system
 Well developed interpersonal and communication skills
 Knowledge of computer systems Microsoft Word and Excel
 Working knowledge of mail processes such as postage machine, Federal Express and UPS
 Good planning and organizational skills

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Similar jobs
Etienne Bottereau
PROJECT ASSISTANT and DOCUMENT CONTROLLER Location Antwerp Duration 6 months The Role: In charge of relationship between the Project...
Elnur Rajabov
Project Engineer Location Azerbaijan Duration 1 year The Role: Key focal point within the Company Project Team...
Pathompol Poorat
Fraud Detection Team Lead Location Thailand Duration 3 month The Role: Responsibilities: * Preparing a complete fraud...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.