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  • Job reference: RMS0210390

Document Control Analyst (Senior)

  • Sector: Engineering
  • Location: Calgary, Alberta
  • Job type: Contract
  • Date posted: 07/05/2019
  • Duration: 12 months renewable
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
Core Responsibilities:
* Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information
* Makes decisions and recommendations on highly technical or complex issues and without formal guidelines or precedents and exercises resourcefulness and ingenuity to interpret policy
* Establishes protocols for information updates with project entities
* Responsible for the setup of all records management and documentation systems
* Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done
* Establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team
* Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information
* Develop, maintain and support the project's overall Information Management Plan, processes and procedures as they align to the Capital Project Management System
* Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents
* Assess, understand, consult and make decisions with respect to the project's requirements for information management
* Develop Document Control practices and procedures for the field office in work with field staff to implement
* Conduct business analysis of information flows and determine the appropriate document control processes to support the business process
* Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices
* Collaborate with team members and other stakeholders to manage and protect their information
* Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates
* Conduct self-audits to assess gaps, and determine and implement corrective action
* Lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system
* Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.
* Plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions)
* Candidate will be required to travel to multiple field locations

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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