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  • Job reference: RMS0225287

Jr. IT Project Coordinator

  • Sector: Oil & Gas
  • Location: Calgary, Alberta
  • Job type: Contract
  • Date posted: 27/05/2020
  • Duration: 17 months
This vacancy has now been filled.

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The Role:
Field Cooridnator Roles and Responsibilities

Roles and Responsibilities
* iPad Tracking
o Support I&L in coordination with Engineer and/or Field Administrator/Clerk regarding iPad distribution
o Keep accurate iPad tracking on 4D Field Log and be responsible for Contractor returns
o Cross-reference both CGL and Contractor iPad ID and information when Field Technician is meeting with inspectors
* Technical Issues - iPad / Devices
* Technical issues - Application
o Resolve and repair minor issues, for example if dialogue boxes are unable to submit alfa/symbols.
o Submit and record Contractor Help Desk tickets, include follow up and close out
o Coordinate with Contractor Help Desk to communicate resolution on issue
* 4D Enhancements - GoFormz
o Solicit enhancements from Inspectors on behalf of I&L for recommendation from users, provide input and conduct initial review
o Update Enhancement log with recommendation and continued updating
o Notify CCE and I&L of new Enhancement being proposed by Field Staff through weekly 4D meeting with CCE and I&L and email notification
Approval process
o Communicate and provide feedback to inspectors and field staff on completed edits / changes
* Training
o Plan training requirement for each Work Package from Implementation forecast
o Conduct group and in-person training when CCE and I&L is unable to administer
o Provide refresher as request or recommended to inspectors and field staff
o Provide feedback to CCE and I&L on training recommendations to adjust training template for future sessions
* Access
o Grant access to GoFormz (reporting app), expected access within 24 hours only after approval from I&L
o Grant access to Epilogue (report database/progress), expected access within 24 hours only after approval from I&L
o Track all licenses for GoFormz and Epilouge on 4D Field Log and cross reference with Contractor Monthly license report
* Site Travel Required
o Travel between various sites with prior permission.
Reporting
* Daily
o Contractor Tickets, Provide summary of tickets submitted
o Meeting, Provide agenda, issues and action items
o Daily Inspector meetings
o Monitor submitted GoFormz, Provide summary of errors, Communication to inspector or field staff , Recommending and scheduled any follow up training
* Monthly
o Contractor Tickets
o Turnover Notes
KPI
* Contractor Tickets
o total count of GoFormz completed
* Feedback from the Constriction Team on service quality, timeliness and value added


2. Telecommunications

Roles and Responsibilities
* Mobilization Moves and De-Mobilization
o Assist Infrastructure and Logistics representative in planning and confirming offices and dorm plan prior to install
o Visit site with Contractor prior to install as CGL representative
o Provide assistance in planning and procedure completion
o Meeting Telecom contactor onsite
* Report
o Work with Contractor to complete and present utilization service report
o Ensure site schedules are complete, accurate and posted
* Site
o Meet with Prime / CGL contacts on performance and issues
o Work with Contractor on NOC issues and resolutions
* Communication
o Site onboarding and tips and tricks are at all sites
o Assist with outage information and communication
* Contract
o Assist with Change Orders development

3. Other Infrastructure and Logistics Scopes
* Coordinate with I&L coordinator(s) for plans and implementation of plans pertaining to their responsibilities
* Coordinate with Project Manager(s) (PM) and the Construction Management Team (CMT) and other relevant members of CGL to identify requirements, establish expectations & service levels and keep the relevant members of CGL updated with the progress.
* Keep the I&L team, PMs, and other relevant members of the CGL team on status of various services, performance levels, issues, mitigation plans and risks etc. by developing reports & presentations and leading or attending periodic meeting(s).
* Communication
o Field any I&L scopes inquires and distribute to proper responsible representative
* I&L Team
o Attend weekly meeting to discuss updates and information from field
o Assist home office team with any specific inquires, information or visual inspections

Qualifications:
* Degree in Engineering.
* 2 to 4 years of experience in IT, construction and or projects.
* Proficient in Microsoft's Excel, Word, PowerPoint and other products.
Skills:

* Possess exceptional Planning and Organizing skills.
* Can Coordinate and build relationships at and between various levels within and outside the team.
* Interpersonal and communication skills.
* Savvy in technology.

About Fircroft:
Fircroft has been placing people in specialist technical industries for over 50 years, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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