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  • Job reference: RMS0206391

Contracts Management Administrator

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 27/03/2019
  • Duration: 12 months
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
To provide administrative support to the Contracts Management team as outlined in key responsibilities with great focus on handling supplier invoices by coordinating the approval process and entry into the accounting software (SAP). In addition, carry out any ad hoc administration and stand-in support which may be required.

Key responsibility area:
 Receipt of supplier invoices
 Invoice quality control check
 Management of a shared Outlook invoicing mailbox
 SAP data service entry
 SAP reporting and management information reports (manipulation of Excel reports required)
 Responsibility for ensuring internal sign off of supplier invoices in a timely manner and escalating any issues to team management
 Follow the supplier invoice from receipt to payment to ensure optimum efficiency, including interaction with Finance team
 Liaison with internal and external stakeholders in the invoicing processes, as needed
 Charge expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.
 Maintain vendor accounts by reconciling monthly statements and related transactions
 Ensure payments are up to date
 Dealing with and resolving queries from internal stake holders as well as vendors
 Creating and maintaining spend and ad-hoc reports
 provide supporting documentation for audits as requested
 maintain accurate historical records
 Filing, organising files, developing and maintaining documents (electronic and printed documents)
 Assist in other areas as activity increases

Essential Skills / Qualifications:
 Relevant University degree (HR or similar)
 Previous experience of SAP data entry, SAP reporting and running of SAP-based management reports
 Meticulous attention to detail
 Experience of working with senior management
 Relevant experience in a similar role and experience managing multiple administrative tasks
 Interpersonal and communication skills
 Stakeholder management and relationship building skills
 Planning and organisation skills
 Ability to identify and set priority actions, managing a heavy, complex and ever changing workload
 Effectively manage own time and deal competently with a variety of activities and projects
 Adaptability and flexibility
 Self-motivated and proactive with the ability to show initiative and assume added responsibilities when appropriate
 Awareness and appreciation of multicultural organisations and work groups
 Ability to work independently as well as part of a team
 Candidates must be eligible to work in the UK
 Fluent

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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