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  • Job reference: RMS0202368

PROCUREMENT ADMINISTRATOR

  • Sector: Engineering
  • Location: St. John's, Newfoundland and Labrador
  • Job type: Contract
  • Date posted: 14/11/2018
  • Duration: 6 months renewable
This vacancy has now been filled.

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The Role:
DIRECTION EXERCISED AND AUTHORITY:
The incumbent is self-directed; has the ability to manage and prioritize multiple tasks, with a minimum of supervision in achieving objectives. The incumbent consults and provides direction and guidance to a diverse internal and external team consisting of processing and issuing purchase orders and coordinating intercompany transactions from various stakeholders during the transition phase into Operations.

DIRECTION RECEIVED AND REPORTING RELATIONSHIP:
Receives general direction from the Contracts Lead - BTPO with significant latitude for exercising personal initiative and professional judgment in planning, organizing, directing and performing his/her duties and responsibilities. Supervision will vary depending on the assignment and the degree of expertise of the incumbent. The incumbent is expected to demonstrate a high level of independent initiative, sound judgement and technical expertise in carrying out their duties and responsibilities.

PURPOSE AND SUMMARY OF SCOPE:
The incumbent has responsibility for advising and coordinating aspects of the procurement process following applicable company procedures and regulatory, legislative, contractual and financial obligations. Personal contact with vendors relating to acquisition of goods and services related to TTO requirements. The incumbent will be a point of contact for TTO on minor procurement issues. The incumbent consistently documents procurement transactions and keeps files in a clear, auditable manner.

SCOPE / ROLE DESCRIPTION

PRINCIPAL ACTIVITIES, DUTIES AND RESPONSIBILITIES:
The following is being executed as a contract scope of work. The incumbent provides support and assistance in the completion of activities related to supply chain management for LCP-TTO Department, including the following activities:

* Coordinate requisition approval and tracking progression towards approval
* Issues purchase orders and inputs intercompany agreements into Cost management system as required
* Working knowledge of understanding vendors' quotations and comparing against approved requisitions
* Maintain procurement and intercompany transaction files are kept in a clear and auditable manner
* Consults with requestors on procurement strategy
* Understands and manages priorities to meet the overall business need
* Daily use of PRISM for placing purchase orders and intercompany transactions
* Basic understanding of JDE E1 system & PRISM
* Reviews and approves selected invoices as required
* Understands basics of accrual accounting and coordinates information relating to larger accruals to Finance team
* Flexibility to handle ad hoc projects as requested
* Adheres to Company's Ethics and Business Conduct guidelines and applies knowledge of same whilst assessing

SUPPLY CHAIN REQUIREMENTS:
* Incumbent shall work in accordance with the Health and Safety Policies & Procedures and strive to eliminate any potential risk which could result in personal injury or occupational illness
* Incumbent shall be familiar with the Environmental Policy and Guiding Principles and applicable environmental Standard Operating Procedures

SCOPE / ROLE DESCRIPTION

ACADEMIC QUALIFICATIONS:
* The incumbent must possess a post-secondary diploma/degree in Business, with a specialty in procurement
* Certification in Supply Chain Management Association of Canada SCMP Program would be an asset
* An equivalent combination of education, training, and experience may also be accepted

RELEVANT WORK EXPERIENCE AND REQUIRED COMPETENCIES:
* A minimum of ten years' experience in supply chain
* Demonstrated working knowledge of supply chain processes and procedures, understanding of signing authorities, comprehending guidance from signing matrices and information required for other stakeholders to follow proper business processes, i.e. documentation requirements for invoice attest
* Experience with procurement, purchase orders, invoice attest
* Experience with the Public Procurement Act would be an asset

JOB REQUIREMENTS, WORKING CONDITIONS, ETC.:
* Safety oriented
* Demonstrated willingness to adhere to the client's vision and core values
* Proven interpersonal, communications, leadership and team skills
* Excellent analytical, interpersonal and time management skills
* Strong organizational, decision-making and analytical skills combined with sound judgment and technical skills and ability to function in an unstructured environment
* Strong interpersonal and effective communication skills are essential to effectively interact with a variety of personnel, and other industry participants, both internal and external
* This position requires a proven ability to accept responsibility in a high volume, multi-disciplinary environment
* Working knowledge of Supply Chain management systems and applications

The Company:
Our client, a diverse Canadian Energy Company, plans new developments estimated at $12+ Billion over the next 5 years.This position is open to Canadian Citizens and Permanent Residents only. Residents of Newfoundland & Labrador will be given first consideration for this position.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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