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  • Job reference: RMS0213241

Admin Assistant

  • Sector: Commercial
  • Location: South Holland
  • Job type: Contract
  • Date posted: 04/07/2019
  • Duration: 12 months
  • Time left:
    d h m s
    (15/08/19)
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The Role:
Jobholder will work within the Field Operations Department and performs all activities, taking into account the highest level of Safety and Health, protecting the Environment and reporting any HSE anomalies.

Role and responsibilities;
- Manage Outlook Calendar and Inbox of the Manager and / or team members if required; redirect messages and monitor the follow-up.
- All secretarial tasks such as: correspondence, organizing meetings, handling of reports, procedures and other documents
- Registers and processes incoming and outgoing mail, if required.
- Drafts correspondence as directed or on own initiative, if required.
- Filters telephone calls to the Manager, redirects calls and takes messages.
- Organizes and attends Department / Division meetings, prepares reports, drafting of minutes of meetings and reports, if required.
- Schedules internal and external meetings (also conference and video conference calls), arranges catering.
- Prepares tools and material required for conferences, events, meetings, phone calls etc.
- Organizes business trips incl. travel and accommodation arrangements
- Organizes office material supply and supervises the office material budget.
- Organizes and administers the filing system for the Manager and the Department/Division.
- Organizes events for the Departments / Division and coordinates with other divisions as needed.
- Coordinates together with HR/General Services the assignment of offices.
- Coordinates the logistics and organizes visits of external visitors going offshore.
- Implementation of the Department/Division calendar planning (absences / holidays)

The working environment is both dynamic (ad-hoc assignments) as well as steady (weekly, monthly and yearly recurring tasks/projects).

The Company:
Our client has been engaged in the exploration and production of natural gas in the Netherlands and the North Sea Continental Shelf since 1964. In the Dutch sector of the North Sea, gas is produced from 22 platforms and 3 subsea production installations. Most of the platforms are unmanned and remotely operated; four have gas treatment facilities.

Essential Skills / Qualifications:
- Assistant / Secretarial education at minimum MBO level + minimum of 5 years of experience in similar position;
- Integrity and professionalism;
- Service & quality minded, accurate and representative, stress resistant, team player
- Proficiency in MS Office and SAP knowledge
- Good communication skills and in particular a good contact with correspondents outside the company
- Fluent in English and Dutch, French is preferable

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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