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  • Job reference: RMS0188108

Project RtP Analyst

  • Sector: Automotive
  • Location: Iraq
  • Job type: Contract
  • Date posted: 07/12/2017
  • Duration: 1 year
  • Time left:
    d h m s
    (04/01/18)

The RtP Analyst will be responsible for supporting the RTP Lead and Team in the management, operation and coordination of the RtP process across the project and with Service Providers.

In addition, the incumbent will be responsible for executing complex RtP transactions and support the RtP process improvements, performance reporting and general analytical support (with a focus on data analysis and preparation of management information to support CP Leadership).

Purpose

  • Coordinate the execution of RtP activities across the project and Service Providers to ensure standard and consistent process application and assurance.
  • Act as focal point for engagement with key stakeholders (Contracts Engineers, Contract Holders, Project Services and Finance) accountable for the delivery of RtP activities in support of the project operations.
  • Lead CP performance reporting and analytical support activities (with a focus on data analysis, KPI reporting, and preparation of management information to support CP Leadership)

RtP Process Execution Accountabilities

Create SAP Work Orders / Network Orders reflecting requirements specified on the paper Work Order Form. Work with Project Accountants to ensure completeness and correctness of orders placed in SAP.

Perform daily monitoring and follow-up of Purchase Requisitions ensuring approvers understand the approvals they are requested to do, and perform those approvals on a timely basis.

Monitor and verify Purchase Orders that have been generated. Communicate Purchase Orders to Contract Engineers/Buyers and ensure the suppliers are provided with a copy of the Purchase Order.

Perform key invoice checks such as cumulative total amount on invoice coversheet is in line with previous invoice and with PO actual spent in SAP, supporting documents attached to the invoice (e.g. timesheets, TAFs, overtime) are signed, check that services have not been issued / paid before (i.e. duplicate charges and check invoice content / mathematical calculations (calculations supporting documents add up to the invoice value; e.g. hours * rates = value; total hours = hours in the timesheets).

Experience and Qualifications

  • Demonstrable understanding of financial, commercial and technical controls in both the tendering process and contract management.
  • Fluency in English as a contract Language. Fluency in Arabic language would be an advantage.
  • Team player with excellent interpersonal and communication skills and high level of customer orientation and self-motivation to achieve challenging targets within a diverse team on a challenging project located in different geographical areas (Iraq, UAE, Europe).
  • Exceptional numeracy skills and ability to analyze data and synthesize it into management information, draw business conclusions and recommend required actions.
  • Experience creating both novel and standard reports and developing graphic and visual representations of the data for internal decision-making, problem-solving, and reporting.
  • Expert knowledge and experience of Requisition to Pay and support processes - Accounts Payables and invoicing standards and procedures
  • Expert knowledge and experience of the Requisition to Pay Process and channels, CP applications and processes and SAP.
  • Comprehensive knowledge of pre-award and post-award commercial processes for contracting and procurement, including interpretation of commercial terminology and contractual clauses used in the general conditions of contract used in the industry.
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