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  • Job reference: RMS0214100

Team Assistant

  • Sector: Oil & Gas
  • Location: Azerbaijan
  • Job type: Permanent
  • Date posted: 19/07/2019
  • Duration: 1 year
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The Role:
* Support the ACE Project team to deliver fully on BP's expectations on HSE, including participation in safety observation and conversation programmes.
* Perform General Admin Duties on behalf of the Project Team including;
o Arrange business travel for BP team members in conjunction with the company's nominated travel providers,
o Manage booking of meeting rooms internal and external conferences, if required
o Manage minutes of meetings, if required, and following up with team members to ensure timely action closure
o Translation of Documents from English into Azerbaijan and vice/versa
o Coordinating site visitors according to Site Visit Procedure
o Coordinating personnel mobilization and demobilization, including arranging inductions and IT accounts and work areas,
o From time to time, carrying out general administrative tasks, filing, photo copying etc.
o Support local procurement of miscellaneous items through raising of shopping carts and expediting deliveries,
o Support and periodically cover the duties of other Team Assistants as requested
* Additional opportunities are available to applicants who are able to:
o Develop communication materials on behalf of the project team in both physical and digital media,
o Develop digital tools using Microsoft 365 that support the digitisation / automation of routine administration,

The Company:
A global Oil & Gas operator with extensive operations in the Caspian Region.

Essential Skills / Qualifications:
Minimum of 3 years' experience of similar roles in oil and gas industry good communication and team skills and have significant experience of working on the oil and gas industry
* Previous experience involving general administration in support of large teams,
* Ability to work and communicate with personnel at all levels
* Ability to work with Microsoft 365 applications would be advantageous,
* Ability to development of project communication materials, including displays, presentations and newsletters; using both physical and digital media.

Desirable Skills / Qualifications:
* Education - University degree
* Competent in communicating in Azerbaijani and English; both written and spoken
* Ability to work on own initiative and be a team player
* Demonstrated teamwork, communication and inter-personal skills
* Fluency in Microsoft 365 office suite (e.g. Word, Power Point, Excel, etc.).
* Exceptionally well organised; strong work ethics and strong commitment to meeting deadlines.
* Highly self-motivated and goal oriented
* Fast learner motivated by new challenges; proven ability to quickly learn and apply new technologies.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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