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  • Job reference: RMS0201391

Document Control Specialist

  • Sector: Oil & Gas
  • Location: North Carolina
  • Job type: Contract
  • Date posted: 23/10/2018
  • Duration: 6 month
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
Job Description: Basic Function: Assist local organization teams with the creation, distribution and storage of accurate and timely documentation. Assists with Quality Control of projects, proposals, packages, etc. to ensure compliance with established standards of document control and quality.
Review and coordinate documentation packages as well as quality assurance and quality control specifications. Assists in the development and implementation of measures to improve effectiveness of quality operations and to ensure customer satisfaction.
Typical duties/responsibilities for quality may include, but are not limited to, the following:
Operates the document management systems required by the local teams. Maintains lists of documents, codes documents, ensures that the reviews, numbering, distribution, filing and registration are in compliance with procedures.
Prints, organizes, and manages large volume customer packages including projects and proposals.
Assist in local quality initiatives, perform internal audits and assist customer in performing other quality assurance activities. Recommend measures to optimize operations while maintaining quality.
Processes vendor documentation for storage and record within the local document management systems.
Creates and communicates progress reports and percentage complete reports to management and Engineering specialists.
Reports early any contract/quality/program/cost issues to management for resolution.
Applies company procedures related to document management information systems correctly. Verifies the format, receipt, registration, number, filing, recovery and the issue of documents. Prepares operating manuals and maintains them in accordance with the index defined by the engineering teams. Organizes final documents and maintains them in the internal/external archives.
Complexity of Tasks:
Individual contributor using prior theoretical learning or knowledge of methods and technologies to execute work assignments using established solutions. Building knowledge of related disciplines in the organization. May work under direct supervision or independently.
Assignments require thorough understanding of standard engineering concepts and principles and in-depth knowledge of document control and quality assurance programs and procedures.
Additional Skills:
Knowledge and understanding of document control processes and systems (PDM, eCM, Documentum, etc)
Knowledge and understanding of CAD platforms in relation to document control and customer submittals (AutoCAD, Microstation, Bentley Substation, SolidWorks, etc.)
Ability to operate wide format printers for assembling customer packages
Knowledge and understanding of Sharepoint

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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