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  • Job reference: RMS0216711

Project Support Analyst

  • Sector: Oil & Gas
  • Location: West Virginia
  • Job type: Contract
  • Date posted: 16/09/2019
  • Duration: 24 months
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The Role:
This position is a 24 month contract
This position is located in Charleston, WV

Project Support Analyst
We are seeking a motivated Project Support Analyst who has knowledge and experience in the areas of general project administration, document preparation and control, project specific application administration, status reporting and other pertinent responsibilities as directed by the Project Manager. The Project Support Analyst will partner with the project team and functional groups to ensure the flow of documents and records are managed and controlled in accordance with company and regulatory requirements.

What you'll do
* Provide project level administrative support (i.e. meeting organization, distribution of information, meeting minutes, etc.)
* Act as point of contact for field staff as directed by management
* Participate in bid activities to include partnering with corporate services (i.e. supply chain) and the project team to prepare bid documents
* Assemble project kickoff packets to include inspector information packets, tree clearing, safety, etc.
* Collect external labor hours and mileage driven (i.e. third-party inspectors, prime contractors, environmental, etc.)
* Ensure construction submittals and transmittals are managed and controlled
* Provide monthly man-hours data to management
* Collect third party inspection documents, timesheets, training and certifications
* Partner with project coordinator and field personnel to ensure construction documents and records are legible and retrievable
* Assist project team with compiling data to complete FERC compliance reports (i.e. FERC BAA, 2.55)
* Partner with project controller to conduct accounting transfers to ensure proper cost placement
* Assist project controls with maintaining work orders through SAP/PowerPlant
* Input service-related purchase requisitions into SAP
* Process material and contractor invoices
* Partner with field material coordinator to ensure materials tracking is performed
* Request and maintain project SharePoint sites to upload and distribute documents
* Ensure documents are uploaded to SharePoint and/or additional repositories as required
* Collect and upload project gate deliverables
* Assist in ongoing preparedness for gate and/or assurance reviews and stage-gate checklist
* Partner with records retention support team to coordinate off-site storage of project records
* Maintain record retention methodology throughout project life-cycle to include retention repositories
* Support the project turnover memorandum process
* Collect and maintain lessons learned data throughout the project life-cycle
* Identify and document deviations from established requirements such as non-conformances and communicate to project team
* Other tasks as required

Minimum Qualifications
* High school diploma or equivalent
* Six or more years of related experience
* Demonstrated knowledge and project management skills (both analytical and organizational)
* Ability to recognize and evaluate risks, hazards and losses and prevent conflicts between activities

Preferred Qualifications
* Secondary education in administration from a recognized institution
* Extensive knowledge of budgeting, construction and maintenance practices and procedures
* Knowledge of the FERC process
* Natural gas industry/construction experience
* Understanding of construction project life cycle

This position requires candidates to
* Travel to other company locations for temporary assignments, meetings or training which would involve some overnight stays away from home.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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