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  • Job reference: RMS0180775

Executive Assistant - JV Governance

  • Sector: Commercial
  • Location: Abu Dhabi
  • Job type: Contract
  • Date posted: 08/06/2017
  • Duration: 3 - 4 months
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The Role:
* Prepare and issue project proposals including cost calculations.
* Maintain up to date logs of company projects, invoices status and work closely with Finance.
* Ensure delivery of quality administrative and office management services to clients
* Governance Manager, Secondees and other staff in Abu Dhabi, as required
* Records Management in SharePoint for incoming and outgoing correspondence including JVs reports, projects, etc.
* Maintain relationship with key stakeholder PAs
* Act as a substitute for the CCH PA
* Coordinate delivery of documents within Abu Dhabi (via courier / driver)
* Coordinate the driver's working schedule
* Conference room booking
* Responsible for secondees distribution list
* Receive, handle and distribute faxes and Letters
* Provide needed support to GR/Events on special tasks (ADIPEC, Stakeholders list etc.)
* Maintain compliance records and filling out "ABC" forms.
* Prepare Arabic letters
* Support to business visitors: Liaise between visiting staff, PR and the hosting company) for obtaining the mission visa, Oil Field security pass and entry visa if required (documents needed, LOA,..etc).
* Secondees support, trips (release letters, flight & hotel, expense claim)
* Organizing Official visits, training, workshop for client staff (invitation, registration, admin support)
* HR Support in secondees related issues (service award, extension of secondement, ending of secondement, lease contracts, etc…)

Support Finance Dept.:
a) Finalize the income tax letters, bank receipt, D.O.F.
b) Invoices
c) Preparing, sending financial Letters to different authorities.

The Company:
Our client is an international oil & gas company with a global presence. They are currently looking to recruit an Executive Assistant to work on a temporary 3 - 4 months contract at their office in Abu Dhabi. Only candidates available immediately within the UAE will be considered for this opportunity.

Essential Skills / Qualifications:
1) Degree Educated

2) Extensive experience in a similar role

3) Must have worked within the Oil & Gas industry

4) Only candidates currently in UAE, available immediately and willing to work in Abu Dhabi will be considered.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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