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  • Job reference: RMS0190070

Tender Assistant

  • Sector: Oil & Gas
  • Location: Azerbaijan
  • Job type: Permanent
  • Date posted: 30/01/2018
  • Duration: 1 year
  • Time left:
    d h m s
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The Role:
* Assisting to Tendering Lead.
* Receive, review and log client inquires. Prepare outgoing inquires to suppliers, expediting inquiries.
* Creating quotation in ERP and quote to the customer as per Sales & Tendering procedure, and work in other ERP systems of the customers when required.
* Accept PO ,create CO and WO lines
* Manage ERP work orders, open and closing.
* Search for suppliers and obtain suppliers quotations
* Preparing cost sheets for all jobs.
* Job costing: XX-Parts, royalties, planned vs actual job cost.
* Prepare delivery Notes, Receipts, Shipping Documents, etc for international shipping
* 3rd party service order management
* Maintain delivery notes log and input in ERP System
* Expediting customers and suppliers orders, liaison between tendering and purchasing department
* Arranging shipping of the orders with freight forwarders, upload shipping documents into the BP shipping portal
* updating Order book on daily basis
* Prepare OTD report every week for finance department.
* Liaise with finance on closed jobs for invoicing
* Update Monthly KPI to Tendering Lead
* Prepare reports and other statistic docs for management and customers from time to time
* Be the main focal point of company towards assigned customers, for inquiries, POs and job status.
* Develop a positive work relationship with customer key people in Procurement of customer and
* Customer Feedback and satisfaction
* Send acknowledgment emails to all communication received from customers, with committed answer date.
* Responsible for entering and updating data in update ERP system
* Prepares daily, weekly, monthly and quarterly reports as required..( Win and Lost report; Quote Prepared status, Upcoming Opportunities etc)

Essential Skills / Qualifications:
Education and/or Experience: University degree, preferably in Economy or Mechanical Engineering, with minimum six months' related experience and/or training; or equivalent combination of education and experience.
Product Knowledge: Oil & Gas industry experience would be an advantage

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Maximo, Ariba, MS Office (Word and Excel), Internet.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Language Skills: Ability to read and interpret documents such as inquires, quotations, purchase order

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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