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  • Job reference: RMS0185399

PA to Asset Manager

  • Sector: Automotive
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 02/10/2017
  • Duration: 6 months +
  • Time left:
    d h m s
    (30/10/17)

The Role:
Proactive and independent work in the administrative area to support Asset Manager.
Responsible for coordination and issuing of Operations Reports, Minutes of Team Meetings, Action Tracker Updates, Meeting Agendas, Meeting locations and provisions, etc.
Coordination for Asset Manager, including being responsible for organising Asset Manager's team meetings etc.
The job structures and organizes administrative work to promote the efficient operation of the office.
Carry out assigned tasks and activities in compliance with defined instructions and processes but where a large degree of independent judgement is required.
The job is expected to assess and recommend methods for improvement of office/facility procedures and functions.
Act as liaison between the Asset Manager and all relevant stakeholders - both internal and external
Manage calendar and schedule appointments
Screen incoming calls and correspondence and respond accordingly, if appropriate
Prepare confidential correspondence, reports, presentations and other complex documents
Coordinate travel arrangements and produce corresponding itineraries
Prepare meeting invitations, agendas, notices, minutes of meetings and record appropriately
Provide administrative support for special projects to include research and compilation of data and preparation of summary reports based on results
Process expenses and corporate credit card statements
Arrange and coordinate senior management offsites, away days etc.
Liaise with communications department on Company notifications and town hall meetings, etc

Essential Skills / Qualifications:
Relevant work experience supporting a Senior Manager in a highly confidential relationship is needed for this job.
The work requires detailed knowledge of departmental procedures, relationship between operations and departments, and familiarity with products/services.
Good logistics and planning ability is necessary.
The job requires communication skills to effectively request and provide information, ask questions to clarify instructions, and courtesy and service mindedness.
Good Spoken and written English

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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