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  • Job reference: RMS0207796

Expeditor

  • Sector: Oil & Gas
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 12/03/2019
  • Duration: 1 year
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
CP Operations Integrated Gas & Projects Team T&T manages the volumes of various Procurement activities
required to support our client business purchasing requirements. As a part of end to end
cycle this aims to pay client 3rd Party suppliers within agreed payment terms. The Expeditor is responsible
for delivery on time for open material purchase orders (POs) and ensures that POs are received by the
vendor and items are delivered to the client end user. The Expeditor will fix any issues with the vendor after
the PO is issued and expediting POs both proactively and reactively.

Dimensions:
* Expedites deliveries for c.a. 1000 material purchase order lines annually;
* Engage with DHL (including DHL's T&T local subcontractor i.e. Schad) and c.a. 120+ suppliers to ensure
delivery on time;
* Cooperate closely with Freight Forwarding Coordinator (Logistics) and various business stakeholders;
* Actively look for improvement opportunities in assigned area.

Principal Accountabilities:
* Work with relevant PO delivery reports. Identify PO delivery dates, to understand the sequence of
shipments. Contact suppliers 2 weeks prior to 'PO Delivery Date' to confirm collection date. Update the
end users in case of any changes.
* Identify any present or potential threats, communicate and get relevant support to develop mitigation
plans;
* Act as the gatekeeper of documents: verify the accuracy of documents and ensure shipping documents
are submitted by the supplier (i.e. commercial Invoice, CARICOM Invoice, Packing Lists/Delivery Notes,
MSDSs and Mill Certifications (where applicable), pictures (optional) etc.). Ensure timely transfer
documents to DHL.
* Exports - Prepare Commercial Invoices for exports. Liaise with end users and MM personnel to
coordinate the collection of materials by Schad.
* Notify DHL of dates for collection of materials from suppliers
* Prioritize urgent shipments, based on input from i.e.:
- Daily Morning Reports and calls;
- 90 days delivery report and any other PO delivery reports
- Feedback from CP Team in Trinidad
- Freight Forwarding Coordinator;
- LMMM Manager - accountable personnel for the Expeditor process
* Work independently, able to support more junior team members

Job Knowledge, Skills & Experience:
* 3-5 years of relevant work experience, preferably in Logistics or Supply Chain/Procurement area;
* Knowledge of the Sourcing and Contracting processes;
* Knowledge of SAP key transaction and processes for CP area;
* Ability to analyse and resolve problems (root cause analysis).
* Team player with ability to build long term relationships;
* Great stakeholder's management skills and communication
* Organized and able to manage competing priorities;
* Analytical skills and ability to work independently;
* Self- motivated, with enthusiasm and energy, presents "CAN DO" approach;

Key Competences:
* Understand the business context, dimensions, roles and responsibilities.
* Identify, map & manage key external and internal stakeholders.
* Knowledge of the end-to-end purpose of CP processes, controls and systems.
* Understand importance of data quality (completeness, accuracy) and integrity and compliance to
minimum required process steps.
* Able to retrieve and process data from CP Systems to support own, CP's and business' performance.
* Demonstrates Enterprise First values and behaviours, with high level of situational adaptability;
* Able to develop and implement pragmatic and smart solutions to challenges.
* Self- motivated, with enthusiasm and energy, presents "CAN DO" approach;

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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