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  • Job reference: RMS0221253

Accounting Assistant

  • Sector: Commercial
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 10/01/2020
  • Duration: 6 months
  • Time left:
    d h m s
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The Role:
1. Job function/Scope:
As an Accounts Assistant you will be dealing with all aspects of Purchase Ledger and Sales Ledger. Processing invoices in a timely and accurate basis ensuring queries are resolved promptly. Month-End assistance, Maintain vendor and customer accounts ensuring all transactions are up to date and accurate with no unmatched balances unresolved.
2. Roles & responsibilities:
* Process Purchase Invoices - to include reviewing purchase orders, matching with correct paperwork, dealing with any price discrepancies' and notify suppliers of disputed invoices.
* Dealing with Supplier Queries - to include weekly review of accounts problem trays
* Intercompany Balances
* Supplier Bacs Runs
* Statement Reconciliation of Accounts
* Credit Cards - to include noting invoices on CC Accounts & details in folder, passing to buyers with deadline for return, posting transactions and allocating, requesting of copy invoices
* Credit Notes - Purchase returns to be checked regularly, requesting copy credit notes as required control of any Returns no used
* Credit Control - by using appropriate credit control techniques to secure payment of all due and overdue invoices detailed in the Debtors Ledger.
* Processing of Pro Forma Invoices
* Ad hoc month end duties as and when required
* Ensure all administration tasks within the role are kept up to date including filing
* Answering of telephone.
Potential Additional responsibilities

* Analyze & Collate information for specific key accounts.
* Any other delegated responsibilities as instructed by Management, provided the instruction is reasonable and you are capable and deemed competent to fulfil the request.
* Comply with the company procedures.
* Comply with Level 1 of HSE Employee Responsibility and Accountability.
* Comply with Level 1 of our organizations Values & Behaviors.

3. Performance Measure

* Delivery of KPI in timely manner
* Feedback from Stakeholders
* Compliance with company procedure
* Customer Satisfaction
* Accuracy of Data of Invoices
4. Qualifications and experience

Good understanding of finance and have experience of working with purchase and/or sales ledger.
Computer Literate, proficient in use of Excel and Word, Readsoft, Dynamics experience would be an advantage (however full training will be given)
5. Core Competencies

1. Communication - Ability to effectively communicate with people at all levels within organization.
2. Customer Focus - A commitment to providing a good customer service.
3. Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.
4. Team Working - Ability to work within a team and on own initiative.
5. Reliability - Takes responsibility for personal performance.
6. Results Orientation - Striving to improve or meet a standard of excellence.
7. Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.

6. Specific requirement Competencies
* Ability to work on own initiative
* Attention to Detail
* Flexible, adaptable and able to organize competing demands
* Ability to work in a demanding environment
* Ability to meet deadlines
* Problem Solving

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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