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  • Job reference: RMS0222659

HR Coordinator

  • Sector: Commercial
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 12/02/2020
  • Duration: 1 year
  • Time left:
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The Role:
To provide key generalist HR support to managers and personnel of Clients. The role is generalist in nature with a strong emphasis on most aspects of Employee Relations, Absence, Recruitment, Learning & Development and Compensation & Benefits.
Strategically, there will also be an expectation that the HR Coordinator supports the HR Team Lead in developing the people management skills of line management and ensuring that they are fully coached and supported in dealing with performance issues as and when they arise. Assisting the HR Team Lead on competency based Recruitment and Selection will also be a feature of the role as will the development and maintenance of HR policies and procedures and HRIS management.

Roles & responsibilities:

* Assist the HR Team Lead in the delivery of all key elements of the People Strategy which has a framework revolving around an integrated change management structure. The component parts of this framework are Organisation Change, Organization Development, Business Psychology and Employee Relations & Reward.
* Provide comprehensive and professional generalist HR support in the Trinidad head office and other Trinidad bases as required.
* Assist the HR Team Lead in rolling out the company's HR policies and procedures.
* Adminsiter the company's Health and Pension plans.
* Act at focal point for all ADP and Dynamics 356/ Talent set up and queries.
* Responsible for updating all employee databases and spreadsheets.
* Manage the new employee on- boarding process.
* Coordinate the Performance Management review process.
* Prepare and post job adverts via newspaper and internal mail.
* Ensure all client bills are paid for services used; Law advice, external recruitment agencies.
* Coordinate the logistics for HR and Management related training whether inhouse or external.
* Manage the overall training matrix by liasing with the various site administrators and HSE where required.
* Deliver the HR New employee induction process.
* Ensure that personnel administration tasks are in compliance with HR processes.
* Prepare offer letters and Terms and Conditions documents for new starts.
* Prepare other HR related documents from time to time as required.
* Support by sitting in on interviews for junior positions within the organization.
* Follow up on all outstanding HR related documentation.
* Liase with Managers and Team Leads on upcoming probationary, contract renewal dates for their employees.
* Monitor the absence management process.
* Handle the day to day employee queries and requests.
* Assist with the preparation for monthly payroll, by collating the relevant information.
* Assist with the preparation of the HR Quarterly report.
* At all times meet and at times exceed the expectations of internal customers
* Work with the HR Team Lead on the management of Employee Surveys and act upon responses
* Support clear and robust two-way Employee Communication at all times
* Comply with Level 1 of HSE Employee Responsibility and Accountability.
* Comply with Level 1 of Clients Values and Behaviours.

Performance Measure

Performance will be reviewed both formally and informally at regular intervals against objectives set during the appraisal process. This will also include feedback from internal customers.
7. Qualifications and experience
Professional experience working within an HR function with at least 5 years experience. Must have a 1st degree in HR Administration/ management or equivalent qualification.
The post holder must be able to supply creative solutions to people issues which are in the best interests of the business. A huge dose of common sense therefore is required from the job holder who will have a strong personality and be able to take challenging situations in their stride.
A strong set of personal values which match those of the organisation and the vision of the business are essential.
CIPD membership is not essential but the job holder will be of graduate calibre or equivalent. Whilst previous experience in the oil and gas industry is an advantage, applicants from other industries with the right blend of fit and experience will not be disadvantaged.

Core Competencies

1. Communication - Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able to to influencing and collaborating with others the ease.
2. Customer Focus - A commitment to providing a good customer service.
3. Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.
4. Team Working - Ability to work within a team and on own initiative.
5. Reliability - Takes responsibility for personal performance.
6. Results Orientation - Striving to improve or meet a standard of excellence.
7. Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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