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  • Job reference: RMS0221266

Operations Administrator

  • Sector: Oil & Gas
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 10/01/2020
  • Duration: 6 months
  • Time left:
    d h m s
    (21/02/20)
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The Role:
Job function/Scope:
Responsible for collating data and raising PO's and Call-offs. Charged with collating weekly and monthly timesheets and maintaining holiday planner; updating operational registers. Charged with minuting meetings, answering telephone enquiries, ordering items for the base and PPE. Ensuring that the base skills & competency matrices are maintained and ensuring both service delivery and team targets are met in accordance with customer or company requirements.

Roles & Responsibilities:
1. Prepare all Purchase Requisitions, Purchase Orders (POs) and Contract call-offs for allocated site(s)
2. Ensure POs are goods received on AX on day of delivery
3. Ensure AX queue is cleared every 1-2 days
4. Collect, scan and input into AX all employee & subcontracted labor timesheets by CoB each Monday for the prior week (or next working day for monthly based employee timesheets)
5. Maintain equipment subcontractor tracking sheet, ensuring all delivery notes are recorded no later than 2 days after delivery
6. Issue draft PO to monthly equipment and labor subcontractor on a weekly basis
7. Resolve any queries arising from draft POs
8. Issue final PO to monthly equipment and labor subcontractors no later than 1 week after month end
9. Management of Petty Cash ensuring all transactions are recorded and cash in hand balances with statement
10. Prepare monthly and ad-hoc berth access passes
11. Answer telephone and deal with enquiries
12. Manage general office consumables needs and upkeep
13. Prepare customer quotes as and when instructed
14. Request supplier quote as and when instructed
15. File all base documentation

Safety Performance:
1. Always Ensure safe-working practices.
2. Participate in Safety meeting where necessary and take minutes.
3. Empowered to "stop the job" if an action is considered unsafe and report to line supervisor.
Work Instructions / Procedures:
1. Comply with all relevant company work instructions and procedures for each job function. Suggest any improvements to improve service delivery and amend work instructions.
2. Comply with the company procedures.
Job description and person specification
1. Comply with Level 1 of HSE Employee Responsibility and Accountability.
2. Comply with Level 1 of the organizations Values & Behaviors.


Performance Measure
1. Accuracy of data
2. Accuracy of invoices
3. Customer satisfaction
4. Compliance statistics

7. Qualifications and Experience
1. Microsoft Office experience essential
2. Familiar with working in a busy office environment
3. Experience in dealing with competing demands

Core Competencies
1. Communication - Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able to influence and collaborate with others the ease.
2. Customer Focus - A commitment to providing a good customer service.
3. Personal Integrity - Builds trust and respect and maintains standards of honesty and integrity.
4. Team Working - Ability to work within a team and on own initiative.
5. Reliability - Takes responsibility for personal performance.
6. Results Orientation - Striving to improve or meet a standard of excellence.
7. Commitment to Safety - Takes responsibility for both their own safety and that of their colleagues.
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About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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