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  • Job reference: RMS0207184

Transport & CCU Coordinator

  • Sector: Manufacturing, Transport & Logistics
  • Location: Trinidad and Tobago
  • Job type: Contract
  • Date posted: 27/02/2019
  • Duration: 6 months - renewable
  • Time left:
    d h m s
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The Role:
* Tracking containers accurately including the movement of CCUs within the logistics chain including offshore and onshore locations. Reporting of the current location of all CCUs managed by liaising with the onshore and offshore logistics coordinators, various base teams(quayside, marshalling yard) and offsite vendor locations if needed ( warehouse and waste disposal sites).
* Tracking locations by also using various technological system which may be avaiable ( eTransport, VOR Truck, Wels, VOR, SOS GPS tracking etc.)
* Active use of the E-Transport/VOR Truck System to ensure all transport requests are entered, and updated by relevant persons so that reporting can be produced for billing as well as data for respective clients. Prepare and maintain transport trackers for respective transport vendors.
* Coordinate the most suitable truck and trailer and consolidation of cargo, taking into consideration, load sizes, priority, and load times through the guidance of respective Logistics Coordinators or relevant personnel.
* Ensure drivers are aware of the correct documentation for all types of cargo in accordance with client procedures.
* Expediting the emptying and reuse of CCUs by liaisng with the onshore logistics coordinators, various base teams(quaysideS, marshalling yard) and offsite vendor locations if needed ( warehouse and waste disposal sites) in order to reduce the need for ad hoc CCU rentals. Allocate CCUs for demands of multiple clients and also flag any potential areas of concerns so as to meet delivery deadlines.
* Communicate CCU availability and readiness for uplift to respective departments to make necessary arrangements.
* Creating detailed weekly and monthly reports for our Clients and internal teams.
* Assisting with the completion of hard copy PR forms with relevant technical description/cost impact for the calling out of ad hoc units.
* Compiling of all necessary supporting documents for billing purposes including Adhoc approvals to assist timely invoicing in collaboration with our Finance Department. Ensuring all other supporting documentation packages are received from the offsite teams and compiled and distributed to the various end users. Ensure vendor invoices are tallied with Eccu Onhire/Offhire data to ensure correct no. of days hire are levied.
* Assist in Verification of month end reports and invoices from our Suppliers based on Eccu, eTransport data on an operational level supporting the cost controller who inturn verifies the delivery notes against the SLA's for PO preparation.
* Provide administrative support to the CCU department including input of data, photocopying, filing and answering the telephone.
* Schedule and maintain certification of all CCU's supplied by Swire as well as 3rd party suppliers. Collating data for CCU recertification and updating of Master Data.
* Raise STAR Cards where appropriate to raise any safety concerns and participate in SVs, TRAs, RCAs and raise CIDs where improvements can be made. Participate in any safety and operational meetings. Participate in TBTs as and when required - ensuring all relevant personnel are fully aware of the job task prior to commencement of work.
* To maintain comprehensive records for client audits.
* Compile Work Instructions, Process and Procedures for CCU department
* Comply with the company procedures.
* Comply with Level 1 of HSE Employee Responsibility and Accountability.
* Comply with Level 1 of client Values & Behaviours.

Essential Skills / Qualifications:
* Experience of operating a suite of MS Office applications including Outlook, Word, PowerPoint and Excel
* Experience of working in a fast paced and demanding office environment
* Ability to deal with customer queries
* Ability to take messages/calls accurately and ensure that details are passed on to the appropriate person.
* Certificate of Professional Competence (CPC) Holder
* Significant Transport Experience essential
* Commercial Awareness
* Dangerous Goods by Road Certificated
* General Administrative duties as required

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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