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  • Job reference: RMS0188165

Personal Assistant to General Manager

  • Sector: Commercial
  • Location: Azerbaijan
  • Job type: Permanent
  • Date posted: 07/12/2017
  • Duration: 1 year
This vacancy has now been filled.

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The Role:
 Manage and maintain the GM's diary and email account.
 Filter emails, highlight urgent correspondence and print attachments.
 Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
 Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
 Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
 Conduct weekly diary meetings with the GM to discuss upcoming engagements, invitations and other requests.
 Schedule on behalf of the GM meetings between him and his direct reports and the committees and groups to which he is a member.
 Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the GM match his requirements.
 Filter general information, queries, phone calls and invitations to the GM by redirecting or taking forward such contact as appropriate.
 Ensure the GM is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the GM.
 Prepare correspondence on behalf of the GM, including the drafting of general replies.
 Minute general meetings as required and complete research on behalf of the GM.
 Keep and retrieve files.
 Ensure guests meeting with the GM are well taken care of.
 Provide a service that is in line with the GM's work habits and preferences.

Essential Skills / Qualifications:
 Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace
 A good deal of common sense, etiquette and an ability to think on one's feet
 Ideally educated to degree level (A' level education considered)
 A minimum of four years PA/secretarial experience at a senior level
 Shorthand and excellent typing skills, speed and accuracy essential
 Good computer literacy (MS Office)
 Excellent organisational skills
 Excellent communication skills, both verbal and written
 Professional telephone manner
 Proven ability to work under pressure and to tight deadlines
 Bright, confident personality
 Well presented
 Highly personable
 Flexible and mature approach with ability to work unsupervised
 Willing to travel
 A second language such as Russian and English

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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