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  • Job reference: RMS0191148

Procurement Administrator

  • Sector: Commercial
  • Location: Gloucester, Gloucestershire
  • Job type: Contract
  • Date posted: 22/02/2018
  • Duration: permanent
  • Time left:
    d h m s
    (22/03/18)
This vacancy has now expired.
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The Role:
The Procurement Service Administrator will assist the project procurement group in the Joint Venture Project Management Office (JPMO), for the preparation of transport & Procurement (T&L) cost & shipping schedule estimation, during Early Contractor Engagement (ECE) phase, and intensive project execution during the Engineering, Procurement & Construction (EPC) Contract phase.

Major duties:
The Procurement Service Administrator duties will include, but will not be limited to, the following:
Assist the Project Manager and the Procurement Service staff, in the following procurement work scope:
* Handling confidential documents and data in secure manner
* Making copies, issuing telefaxes, scanning of documents
* Destroying any security and/or Export Controlled related documents
* Proper filing of the procurement related documents in accordance with the code requirements and Project procedures
* Arranging of the meeting rooms including for JGC visitors
* Preparing of the hand-out/'Pre-Read' documents for all meetings
* Receiving the phone calls for Project procurement team and report to the required staff members
* Compilation of status reports including monthly reports, for the procurement management related activities
* Preparing and registering of all letters to the client, joint venture partners, suppliers, procurement service providers (ocean vessel carriers, container carriers, barge carriers, freight forwarder, custom brokers, etc.), any other stake holders.
* Preparing and registering of all transmittals to the client, joint venture partners, suppliers, procurement service providers, and any other stake holders.
* Preparing and registering of all transmittals to the client, joint venture partners, suppliers, procurement service providers, and any other stake holders.
* Administration of the time sheets for contract procurement service staffs
* Maintaining of Project Procurement Service Providers' contact details
* Preparing/Updating/Reporting of the Inquiry/RFQ status tracker system for any procurement service/works
* Preparing/Updating/Reporting of the Purchase Order status tracker system, especially material status including shipping status
* Preparing/Updating/Reporting of procurement service providers' payment status to
Procurement Manager.
* Any other procurement logistic management related job scope items.
* Interfacing with all JGC Project personnel, in Gloucester, London and Japan
* Interfacing with other joint venture partners (Hitachi and Bechtel) in Gloucester, Japan, and Reston VA, USA.
Secretarial Work for Project Procurement Manager
* Arrangement of all business trips for procurement group members including the purchasing of air tickets, train tickets, hotel bookings, general transport, etc.
* Expediting and coordination of the contract staff time sheets of procurement group, and recording man-hour expenditure

Essential Skills / Qualifications:
* Fluent in written and verbal English language.
* EPC project experience, especially in procurement service of plant, systems and components.
* IT/PC/digital media knowledge inclusive of a minimum of experiences of Microsoft WORD, EXCEL, Power Point; Adobe PDF; and also Lotus/IBM NOTES, etc.
* Good communication skills in the multi-national, multi-cultural team members and staffs in the project team.
* More than 10 years of experience as an Administrator/clerk/staff within Project Procurement Service functions.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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