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  • Job reference: RMS0206693

Doc Control Specialist I

  • Sector: Design & Architecture
  • Location: Beaumont, Texas
  • Job type: Contract
  • Date posted: 18/02/2019
  • Duration: 2 years
  • Time left:
    d h m s
    (01/04/19)
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The Role:
- Provide document data control entries support for Major Projects Department Regional
- Projects including inspection and equipment design data in the global technical database.
- Support MOC document data entries for Regional Projects.

- Ability to understand and transfer technical from engineering data sheets into the global technical database.
- Some SAP knowledge and navigation.

MAIN FUNCTIONS
- Responsible for all aspects of document control within assigned project scope.

ASKS AND RESPONSIBILITIES
* Implement the Information Management Plan, and supporting document control procedures
* Comply with Company Records Management Program * Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedures, and Purchase Orders
* Perform quality checks on Engineering and Supplier deliverables (Doc number, title, revision, date etc.) comply with project requirements.
- Report deficiencies to Information Management Lead * Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs), Supplier Master Document Registers (SMDRs), and Document Distribution Matrixes (DDMs) and upgrade and maintain as required to meet project document management needs
* Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, and initiating corrective actions and report
deficiencies to Information Management Lead * Report progress on completion of deliverables, issue look ahead, and overdue reports
* Actively participate in project meetings and anticipate information management needs
* Prepare training materials and conduct project Information Management workshops with the Project Team (PT)
* Train clerical staff in handling of Contractor, Supplier and PT generated documentation in accordance with overall Information Management Plan and supporting project procedures
* Routinely conduct gap analysis of Contractor Document Control Procedures against Company requirements, document results, and make recommendations for upgrades
* Identify differences between Contractor's Electronic Document Management System (EDMS) and Company EDMS (UDOCS), and share results with Project Information Management Lead and Common Skill Center
* Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise concerns to Project Information Management Lead
* Validate Contractor provided deliverables and associated MDR/SMDR metadata to support data transfer to Company EDMS
* Support Company Documents For Operations (DFO) Coordinator and Project Information Management Lead as required
* Drives and promotes capital efficiency on stewarded projects

SKILLS AND QUALIFICATIONS
* Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with Project teams
* Working knowledge of Information Management requirements across all project phases
* Working knowledge of Electronic Document Management Systems (EDMS)
* High proficiency in Document Control IT tools, databases, and administrative procedures
* University degree is desirable with preference for technical disciplines
* 5+ years industry working experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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