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  • Job reference: RMS0197972

Accounts Payable Lead

  • Sector: Automotive
  • Location: London
  • Job type: Permanent
  • Date posted: 07/08/2018
  • Duration: full time
This vacancy has now expired.
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The Role:
In light of our clients growing automotive business, we are currently recruiting for an Accounts Payable Lead based out of their central London office and reporting directly into the Finance Manager.

The role will cover two phases;

In phase one, the 'Project Phase', the vehicle will be designed and a full project plan will be created with decisions made on how and where to build the vehicle and set the plans in motion.

During this phase the purpose of the job is to lead the accounts payable function, initially processing all invoices and ultimately developing a small team to meet the growing needs of the business. The jobholder will also have wider responsibilities relating to the ERP system and/or control processes including general ledger, project accounting and cash flow forecasting.

In the second phase the business will transition from a project in to a fully established manufacturing and commercial venture.

During this phase the purpose of the job will be to manage the on-going accounts payable function. There is also potential for this role to develop to include management of other functions such as accounts receivable, credit control and payroll.

Internal factors:
* Relationship with Procurement and Supply Chain Manager who is currently responsible for releasing purchase orders.
* Relationship with budget holders and supporting administrators who are responsible for spend and raising of requisitions in ERP system.
* Providing service to the Finance Manager. There is currently a small team operating in a start up environment and so requirements will extend beyond the usual accounts payable activities.

External factors:
* Contact with suppliers. Ensure payments made within the agreed terms. Deal with queries and maintain positive relationship.

Expectations of the role:

* Matching, checking and processing of all supplier invoices and credit notes. Ensuring invoices are paid efficiently, are processed with the correct VAT code, have adequate supporting paperwork and are goods/service receipted or otherwise appropriately authorised.
* Develop, implement and maintain systems, procedures and policies.
* Manage accounting functions: accounts payable, general ledger and project accounting. Ensure accuracy and timeliness.
* Manage monthly closing of financial records and posting of month end information. Provision of financial information to Group (via HFM).
* Cost reporting and forecasting. Monitoring and verifying of spend according to project cost structure with comparison to budget. Production of rolling forecast through to start of production. Production of monthly 13 week cash flow forecast to be provided to Group.
* Monitoring and reporting of spend via corporate prepaid card ("petty cash") and incorporation of spend within wider project cost reporting.
* Maintain positive relationship with suppliers, handle queries in timely and efficient manage, agree supplier statement reconciliations, resolve disputes, assist with vendor set up e.g. confirmation of supplier details.
* Calculation of VAT payments and support in preparation of quarterly VAT returns.
* Management of payment runs, via CHAPS. Monitoring of cash position and identifying funding requirements from parent.
* Providing assistance to the Procurement and Supply Chain Manager and Budget Owners in matters relating to cost control, system use and policies.

The Company:
Our Client is one of the world's biggest manufacturing companies, and in a new departure, they are now seeking to add world-class Automotive expertise to support the manufacture of a new, uncompromising 4x4 coming to market by the end of 2020. The creation of this new 4x4 will honour the spirit of traditional rugged off-roading, whilst offering a step change in build quality and reliability and meeting the safety and environmental considerations of the present day - a significant challenge, and

Essential Skills / Qualifications:
- Minimum 3 years experience running accounts payable function.
- Experience of other functions, general ledger, accounts receivable, credit control etc would be advantageous.
- Experience of managing account payable process in largescale ERP system, preferably SAP R3.
- Good knowledge of Excel and broader Microsoft Office suite.
- Self disciplined and efficient with a high concern for standards
- Excellent communication, interpersonal and persuasive skills
- Demonstrable ability to prioritise tasks and manage time effectively
- An analytical mindset and problem solving approach.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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