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  • Job reference: RMS0196272

Executive Assistant to CEO

  • Sector: Banking & Financial Services
  • Location: Azerbaijan
  • Job type: Permanent
  • Date posted: 28/06/2018
  • Duration: 1 year
  • Time left:
    d h m s
    (26/07/18)
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The Role:
* Support and provide guidance to the CEO, working closely with the Board Members, line managers to manage the Bank's vision and strategic tasks balancing and prioritizing conflicting demands
* Arrange and guide the meetings and provide briefing and background information for the CEO for all meetings, internal & external

* Takes notes and distributes meeting minutes, agendas and meeting packages.

* Meeting and greeting visitors at all levels of seniority

* Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

* Plans, coordinates and ensures the CEO's schedule is followed and respected
* Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

* Review and control all documents prior to presenting to the CEO's signature and attention

* Dealing with incoming emails and letters, often corresponding on behalf of the manager

* Monitor and follow-up the orders issued by the CEO and report the outcomes of the orders and its impacts to the CEO
* Develop the international relations database of the CEO and coordinate them with the Corporate Communication Department to build the strong relationships with the Bank

* Work closely with Bank Offices in Turkey and Georgia to ensure the CEO has full information about his commitments

* Control and manage all documents provided to the CEO by the Bank Offices in Turkey and Georgia

* Manage all preparatory activities to ensure the CEO's participation at the international and regional events

* Provide detailed preparation for the CEO ahead of media interviews and press conferences

* Monitor local and international media and provide regular briefings on issues impacting on or likely to impact on and overall interest in Bank

* Develop strong relationships with the senior Directorates to facilitate communication and effective decision making

* Regularly liaise with the CBAR, Financial Public Palate, ABA, AmCham and wider government officials to maintain and strengthen the CEO's strong relations with the government bodies

* Develop the database of the key government officials and manage better communications of the CEO with the key bureaucrats and government officials

* Manage and regularly update the CEO Corner and CEO Newsletters

* Manage the CEO's protocol works

Essential Skills / Qualifications:
* At least 3-5 years of experience providing support at high level

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

* Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

* Expert level written and verbal communication skills

* Demonstrated proactive approaches to problem-solving with strong decision-making capability

* Emotional maturity

* Highly resourceful team-player, with the ability to also be extremely effective independently

* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

* Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

* Forward looking thinker, who actively seeks op

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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