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  • Job reference: RMS0225260

PROJECT ASSISTANT and DOCUMENT CONTROLLER

  • Sector: Oil & Gas
  • Location: Antwerp
  • Job type: Contract
  • Date posted: 25/05/2020
  • Duration: 6 months
This vacancy has now been filled.

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The Role:
In charge of relationship between the Project Manager and Project Team.
Perform and support administrative functions for the project.
He/she is in charge of document management implementation, based on the FEED Contractor EDMS, through a specific Company SharePoint, on the Project FEED phase.
- Manage project file systems, maintain automated database to report and Support preparation of documentation and presentation to management
- Assist in all Admin Software related topics
- Manage Project's team office facilities and services (including IT as necessary)
- Follow correspondences (letters, MOM, Recommendation) between Company and Contractor, Maintain Log
- Coordinate absence, travel needs, schedules and meetings
- Facilitate new comers integration, Vacation log in the CHEERS team (preparation of IT access,…)
- Use an EDMS and Company share point in his day-to-day activities:
- register and integrate contractor-produced documents; register transmittal sheets in, define and launch review work-flows, maintain the distribution matrix for this purpose, follow up and expedite reviewing process
- compile commented document; prepare transmittal sheets out and transmit back to contractor.
- Control the conformity of contractor-issued documents:
- use special tools enabling automatic control.
- comment on conformity of documents to the Review Leader
- Perform the following other duties:
- compliance with procedures and specifications, possibly proposing improvements
- support the Project team in the use of EDMS,
- maintain and archive a set of master hard copies of drawings or other documents, as required.
- Checks the progress of documents production by Contractor in coordination with Progress & Planning engineer
- Prepares the handover of FEED dossier to one Partner and the filing of Project document to archives.

Essential Skills / Qualifications:
* Previous experience in a Project taskforce and multinational environment
* Excellent skills with MS office package Word, Excel, PowerPoint, Outlook.
* Previous and solid experience with EDMS on Projects as well as SharePoint software
* Ability to work under pressure with minimal supervision to tight deadlines.
* Fluency in English, spoken and written
* Ability to pay attention to detail and follow up tasks independently
* Good communication and organization skills
* Ability for remote working and manage time effectively

About Fircroft:
Fircroft has been placing people in specialist technical industries for over 50 years, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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