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  • Job reference: RMS0224106

Document Control Specialist

  • Sector: Oil & Gas
  • Location: Madrid
  • Job type: Contract
  • Date posted: 16/03/2020
  • Duration: 12 months with potential exten
This vacancy has now been filled.

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Main responsibilities:
* Main Document Control point of contact for Major Projects.
* New project set-up in Electronic Data Management System (EDMS).
* Management of published SharePoint document library.
* Assign users and train project team on key functions of EDMS system.
* Facilitate ShareFile set up and provide user details for external parties.
* Create project Document Control Plan.
* Communicate all client expectations including: overall project specific DCP, numbering and drawing standards, deliverable requirements, vendor data requirements, process for requesting numbering and submissions to EPC/ contractor/ vendor or other external parties.
* Receive, log, track, file, monitor and report engineering and supplier drawings and documents in EDMS.
* Process and control engineering documents, drawings and project deliverables in accordance with established guidelines and specific procedures.
* Expedite the review and approval of engineering deliverables and supplier documentation.
* Manage flow of records to and from all appropriate parties.
* Monitoring of all drawings and documentation requirements as outlined by pre-set schedules to ensure deadlines are met.
* Provide routine quality checks on all incoming documentation in accordance with established guidelines.
* Maintain an awareness of document handling techniques and be responsible for adherence to the document control procedures.
* Respond to internal and external drawing and document requests.
* Effective and timely archiving of project records.
* Participate in meetings, offering feedback on status of received deliverables.
* Create new more efficient work processes to aid in timely and consistent processing of documentation.
* Interface with project personnel to provide support, answer any document control related questions or queries.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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