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  • Job reference: RMS0205478

Manager, Subcontracts & Services

  • Sector: Oil & Gas
  • Location: Malaysia
  • Job type: Permanent
  • Date posted: 13/02/2019
  • Duration: permanent
  • Time left:
    d h m s
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The Role:
* Ensure full compliance of regulatory, corporate policy and procedural requirements.
* Ensure target cost saving or project budget are achieved
* Act as Project SCM Lead in coordinating SCM activities with Project Team:
 Issue Project SCM procedures
 Coordinate with SCM Line Managers for SCM resources assigned to project
 Oversea and supervise all SCM buyers assigned to the project in managing SCM activities
 Coordinate with various department to compile project's master bid package (project specific documents and contractual requirement)
 Formulate, update and issue periodical Master Procurement Plan and relevant SCM reporting
* Issue and maintain Master Procurement Plan and other required SCM reporting
* Establish a historical cost database providing input/benchmarking to tenders and projects.
* Pre-award responsibilities:
 Ensure all awards are strictly in accordance with P2P procedure and for the best interest of the company
 Perform qualitative risk assessment for shortlisted bidder (for High Value Purchase Order)
* Post-award responsibilities:
 Organise vendor kick-off meeting
 Expedite and monitor vendor performance and manage the correspondences and dispute resolution (if applicable depending on project execution plan this role may be defined to be the primary responsibility of Project Control Group)
 Ensure invoice payment is processed in a timely manner by coordinating with Project Control Group (if applicable, for validation), Project Team (for service verification), Invoice Processing Team and Finance.
 Perform contract closeout (Close PO/SO in SAP) and compile SCM Lesson Learnt
* Bid support - perform pre-award activities to support SCM Bid Support Team in client bidding activities in soliciting and negotiating budgetary proposal or pre-bid agreement from identified potential vendors.
* Supervising SCM Team and ensure key deliverables of the team are met. Identify
realistic targets for direct report(s) and support them in achieving the said targets.
* Monitor all SCM related activities in line with Management's expectations.
* To assist in developing team members to excel.
* To assist in career planning of team members.
* To ensure Company's procedures and controls are adhered to at all times.
* To assist in driving for improvements in systems to increase effectiveness and efficiency of the team.
* To uphold good working attributes and lead the way on exemplary work ethics.
* To participate in developing strategies with Management from time to time.
* To be a link between Senior. Management and SCM Team to implement company strategies from time to time
* Take initiative regarding own professional development
* Contribute to a good and positive working environment, and encourage a co-operative atmosphere.
* Evaluate own competence compared to an assigned task, and if necessary seek assistance from Senior Management.
* Be responsible for quality of own work and the division/department
* Plan, perform, and report the work in accordance with governing documents, procedures of SCM and instructions from HOD of business unit.
* Project Company image in a positive manner to SCM partners and markets.
* To ensure safety is taken into account during evaluation of vendors.

Essential Skills / Qualifications:
Min 15 years SCM experience in oil and gas industry both Upstream and / or Middle-Downstream Industry. (Viz.,Refineries, Petrochemicals, major processing industries).

10 -15 years in Contracts & Subcontracts Management and have worked for at least 5 + years within an EPC contractor.

Preferably involved in offshore projects and with international experience

The ability to negotiate Head Contracts terms into back to back terms for Subcontractors

Capable of handling massive / large projects with major scope of subcontracts involved.
Must be able to demonstrate a good understanding of contract law.
A good understanding of legal/contracts aspects.
Competent in written and oral communication in English.
Take the lead in finalizing the subcontracting strategy and plan related to projects.
Manage the execution and administration of all subcontracts within the project.
Carry out all activities related to subcontracts such as reviewing, drafting, preparation, negotiation and fi

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Fircroft Tanjung Sdn Bhd (Co. Reg. No: 1103286-X)

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