Accessibility Links
  • Job reference: RMS0210695

Office Manager

  • Sector: Commercial
  • Location: Sakhalin
  • Job type: Permanent
  • Date posted: 31/05/2019
  • Duration: 1 year
This vacancy has now been filled.

Click one of the boxes below to view similar jobs or send us your CV.
Send jobs like this to my email    What's this?

We consider only RF citizens, from Yuzhno

The Role:
Office Management

Oversee all areas of the physical office locations including ensuring the team have access to supplies, equipment, communications etc
Oversee cleaning contracts, security and utilities;
Act as coordinator between company and office landlord and building management;
Arrange maintenance or installation of furniture or equipment as required;
Ordering and maintenance of kitchen and office supplies;
Ensure all appropriate insurances are in place and maintained for office facility;
Procurement and management of all office related suppliers in liaison with procurement specialist;
Interact with IT team for supply of IT equipment to existing and new hired staff;
Procure and manage mobile phones, plan contracts and/or SIM card.
General Administration

Provide secretarial duties for the General Director and team (as required);
Schedule meetings, prepare meeting agendas and minutes;
Maintain accurate and up to date records of travel and provide regular updates to Executive Assistant Company
Manage and submit team travel expense claims;
Develop and maintain an effective filing and directory system for Company's Consulting;
Act as key point of contact for other global offices;
Travel Coordination, Housing & Transportation

Support HR/Crewing Manager with all air, accommodation and ground transportation;
Assist with visa arrangements using responsive and quality visa agent to assist;
Ensure all transport is provided and conducted in the safest manner in line with Company's guidelines;
Provide direction and leadership for Drivers including the provision and maintenance of safe and approved company vehicles;
Organise airfares and accommodation and establish relationship with local travel provider;
Establish preferred accommodation providers for visitors ensuring quality and service through site visits;
Support Crewing and HR Managers with short and long term accommodation options as required;
Establish strong relationships with property agents/owners of long term accommodation in Shakhtyork/Uglegorsk area;
Ensure office and team are operating within company travel policy.

Process office, equipment and supplies related invoices and purchase orders as required;
Set-up and maintain petty cash system;
Assist with the preparation of office budgets and monitor closely to ensure within limits;
Other requirements as requested;

Maintain and track renewal dates for all employees' insurances such as Travel, Personal Accident, Health and Life Insurance (including Office Insurance) as required;
Arrange security port passes for all those travelling to Shakhtyorsk;
Assist HR and Crewing Managers as required;

Dynamic, energetic and positive;

Demonstrates high initiative and proactive thinking;

Has worked with a team of Technical Specialist including General Director;

Fluent in Russian and English (both verbal and written) and strong comprehension of both;

Extensive knowledge of the full MS Office suite;

Inter-personally savvy;

Meticulous and well organized;

High degree of multi-tasking and time management capability;

Experience working effectively with other global offices;

Proactive and able to work independently;

Ability to work effectively under pressure and multitask;

Sound judgement and problem solving skills.

8 - 10 years as an office manage PA or secretary or other relevant experience in high level organisational and administration duties

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

Similar jobs
Tax Analyst Location Stone, Staffordshire Duration permanent The Role: Reporting to the UK Corporate Financial Controller...
Chris Hughes
Accounts Administrator Location Billingham, County Durham Duration 12 months The Role: Fircroft are proudly working in partnership with...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.