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  • Job reference: RMS0187713

Document Controller

  • Sector: Oil & Gas
  • Location: Farnborough, Hampshire
  • Job type: Contract
  • Date posted: 28/11/2017
  • Duration: ongoing contract
  • Time left:
    d h m s
    (26/12/17)

The Role:
The position will be responsible for the control of all documents within their scope and will report directly to the Logistics Information Management Lead.
Responsibilities:
Responsibilities include, but are not limited to:
* Support all HSE Activities / Initiatives
* Participate in Behavioural Based Safety (BBS).
* Fully support and participate in all Injury and Incident Free (IIF) initiatives.
* Comply with Ethics policies.
* Adhere to Project Execution Procedures.

eB (Company electronic document management system)
* Perform quality and completeness checks on incoming Contractor documentation.
* Process identified contractor and Company document transmittals into eB and complete validation checks.
* Create document numbers and perform document issue requests.
* Regularly produce identified reports for Information Manager.
* Issue engineering 3D / Data Model files and other ad hoc documents to contractors upon formalised issue requests.
* Action PDF / Native file requests.
* Maintain assigned Documentation Distribution Matrices as directed by scope owner or Information Manager.


box.com
* Retrieve and submit inbound and outbound transmittals from box.com

SharePoint
* Perform uploads and downloads of identified project documents.
* Assign workflows, distribute documents for information and update document statuses.
* Manage documents for other significant projects within the Logistics scope of work.

General
* Manage contractor DC queries in regard to day to day activities and existing project processes.
* Provide first tier support to the Logistics team personnel for eB queries and SharePoint users / escalation to Information Manager.
* Understand KPI targets - monitor review/approval progress with a focus on Company meeting targets.
* Support other members of the Document Control team as and when required.
* Monitoring and distribution of Logistics DC shared email account.
* Assist with identification and capture of project Key Deliverables: 1. Wet Signature documents & 2. Documents requiring hard copy retention.
Key activities:
* Loading documentation into systems and distribution.
* Monitoring the completeness of documentation.
Key success metrics:
* All documentation is loaded into systems in a timely manner.

Key Interfaces:
* Logistics Delivery Team
* DCC Functional Team
* Contractor Document Controllers

Essential Skills / Qualifications:
Minimum Years of Industry Specific Experience: 2 years
Minimum Years of Total Experience: 2 years
Required Skills/Attributes:
* Experience using document control systems and SharePoint.
* Proficient in MS Office Suite.
* Effective communication skills.
* Ability to work unsupervised and to strict deadlines.
* Team player.
* Right to work in the UK.

Desirable Skills / Qualifications:
Preferred Skills/Attributes:
* 2-5 years experience in an oil and gas construction Project environment.
* 2-5 years experience working with and loading into a Document Management System

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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