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  • Job reference: RMS0204052

Team Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 20/12/2018
  • Duration: 12 months
  • Time left:
    d h m s
    (31/01/19)
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The Role:
Purpose & Accountabilities The Team Assistant supporting the UK Upstream External Relations Manager and External Relations team based in Aberdeen. The purpose of this role is to deliver effective and efficient secretarial duties and office management support. The role responsibilities include:
* Assisting the UK Upstream External Relations Manager with effective calendar management and arranging internal and external meetings.
* Making travel arrangements including flight bookings, transfers and hotel reservations.
* Finance Focal Point for the External Relations team whilst managing Work Orders and Purchase Orders amongst other SAP activities.
* Managing the Social Investment budget through close liaison with the Social Investment team and submitting quarterly spend reports to Global Finance.
* Timewriting Focal Point for External Relations team.
* Monitoring and claiming business expenses in the Concur Expense Management system.
* Arrange on-boarding requirements for new starts.
* Support the on-call rota provision by coordinating External Relations personnel and diaries and liaising with the on-call team.
* Coordinating membership and sponsorship dinners and events for the UK Upstream Leadership team whilst creating detailed briefing documents.
* Providing administrative support to the wider team by supporting the delivery of Social Investment activities. Skills & Requirements
* Sound administrative/secretarial skills with a keen eye for detail
* Excellent communication and written skills
* Comfortable working with finance processes
* Good IT skills
* Resilient and able to work independently, set priorities and manage workload
* Display initiative, flexibility, efficiency, tact and diplomacy at all times
* Utmost integrity to work with confidential matters
* Excellent interpersonal skills both face to face and on the phone
* Able to multitask and manage conflicting priorities with a positive attitude
* Communicate and establish positive relationships at all levels " "External Relations partners with the business to strengthen the perception of Shell as:
* A well-led, strong and resilient world class investment
* Thriving through the energy transition
* A responsible company that seeks to deliver value to customers and society Positive reputation can be achieved when we align three things: our business performance, the way we behave as an organisation and how we communicate. We can hope to succeed if all three are also consistent with both our strategic ambitions and the expectations of stakeholders. This concept lies at the heart of the reputation strategy. There is significant opportunity in the Team Assistant role to develop and be involved in a broad range of the internal and external communication, engagement and social investment activities that the UK Upstream team deliver. On occasion there may be a need for out of hours working at evenings or weekends.

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

Fircroft is registered as a Data Controller with the Information Commissioner as required under the General Data Protection Regulation 2016/679. Fircroft will only process your personal data for the specific purposes of managing your application.

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